93461-2015: Luxembourg-Luxembourg: Translation services into Czech


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

Other: Translation services.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

European Court of Auditors
12, rue Alcide de Gasperi
1615 Luxembourg
LUXEMBOURG

Committee of the Regions
rue Belliard 101
1040 Brussels
BELGIUM

European Economic and Social Committee
rue Belliard 99
1040 Brussels
BELGIUM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Translation services into Czech.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The supply of services consisting of the translation into Czech of documents relating to the interests and activities of the European Union.

This call for tenders does not cover the systematic and full translation of the verbatim reports of the proceedings of the plenary part-sessions of the European Parliament.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The European Parliament acting on its own behalf and on behalf of the European Court of Auditors, of the Committee of the Regions and of the European Economic and Social Committee has decided to issue this invitation to tender for the supply of services consisting in the translation into Czech of documents relating to the interests and activities of the European Union. The contracting authority intends to conclude 1 main framework contract, as well as 1 to 3 secondary framework contracts. Contracts shall be awarded for an initial period of 1 year and shall be renewed tacitly on an annual basis, for a maximum of 1 year at a time, but their duration may not exceed 4 years from the date of their entry into force. If only 1 contract can be awarded, the contracting authority may decide not to award any contract at all. Regardless of the decision taken in this situation, the contracting authority may decide to relaunch the call for tenders under the same terms and conditions either immediately or at the expiry of the validity of the contract. The total maximum volume of the contract is 132 500 standard pages.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment for each assignment after completion of the task (see Article I.4 of the contract).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Participation in this procurement procedure is open on the same terms to all natural or legal persons and public entities in a European Union Member State and to all natural and legal persons and public entities in any third country which has concluded a specific public procurement agreement with the European Union giving them access to the contract which is the subject of this invitation to tender on the terms laid down in that agreement.

The contract is also open to nationals of the States which have ratified the plurilateral Agreement on Government Procurement within the World Trade Organisation, on the terms laid down in that agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Revision of the translation text (Annex V of the specifications) must be sent together with the tender in a separate sealed envelope marked ‘Revision test’. The instructions for preparing the revision are detailed in Annex IV of the specifications and must be followed carefully.
‘Price offer’ (Annex I to the specifications) must contain the price offer expressed in euros and must be sent together with the tender, but in a separate envelope, as described in point 1 of the invitation to tender.
The tender must be accompanied by a CD or a DVD containing a full and exact electronic copy of the original tender. The electronic copy must be in PDF format. The price offer and revision test must not be included in the electronic copy.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Participation in this invitation to tender procedure is open on the same terms to all natural or legal persons and public entities in a European Union Member State and to all natural and legal persons and public entities of a third country which has concluded a specific public procurement agreement with the European Union giving them access to the contract which is the subject of this invitation to tender on the terms laid down by that agreement.
The tenderer must provide all the information necessary for the contracting authority to analyse the tender on the basis of the exclusion, selection and award criteria. The tender must also include all the documents relating to economic, financial, professional and technical capacity listed in the specifications. Where necessary, all supporting documents must be included. A checklist of documents to be supplied as a minimum is to be found in Annex XV to the specifications.
To enable the eligibility of tenderers to be ascertained, they must indicate in their tenders the country in which they have their registered office or in which they are domiciled. They must also submit the evidence required under their national law or other equivalent proof enabling the contracting authority to check their origin.
In the case of a consortium of economic operators, each member shall furnish proof of right of access to the contract (eligibility), as well as proof concerning compliance with the exclusion and selection criteria. With regard to the selection criteria, the contracting authority may rely on the capacity of the other members of the consortium in order to establish whether the tenderer will have the resources needed to perform the contract. In this case an undertaking shall be required from those members stating that they will make available to the other members the resources needed to perform the contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The contracting authority requires tenderers to have a minimum financial and economic capacity. Tenderers are required to provide proof of their financial and economic capacity in the form of a statement of turnover relating to services in the field of translation for the 2 most recent financial years.
Minimum level(s) of standards possibly required: The minimum turnover in the field of translation per financial year must be at least 50 000 EUR (in the case of a consortium or group which has not yet been constituted the amount must correspond to the total turnover in the field of translation of the members of the consortium or group).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Tenderers are required to furnish proof of their technical and professional capacity to provide the services described in these specifications. This capacity shall be assessed with regard to their know-how, efficiency and experience (please see point 29.3 of the specifications for details).

Minimum level(s) of standards possibly required:

It should be noted that the minimum level of qualification for a translator considered to be acceptable for the purposes of this call for tenders is successful completion of university-level studies in any discipline, attested by a diploma.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CS/2015/EU.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.4.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2015 – 16:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 21.5.2015 – 16:00

Place:

Schuman Building, room L6 A100, 2929 Luxembourg, LUXEMBOURG.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Each tenderer may be represented by not more than 1 person, who must produce a letter of authority issued by the tenderer.
Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure no later than 13.5.2015.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Please contact the body responsible for appeals for information concerning the deadline(s) for lodging appeals:

http://curia.europa.eu/

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

6.3.2015



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