91160-2014: Belgium-Brussels: Copywriting, scriptwriting and editing services for the House of European History


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament, Directorate-General for Communication, Directorate for Relations with Citizens, House of European History
rue Wiertz 60
For the attention of: Ronald Evers
1047 Brussels
BELGIUM
E-mail: hehtenders@europarl.europa.eu

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Address of the buyer profile: http://www.europarl.europa.eu/tenders/invitations.htm

Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Copywriting, scriptwriting and editing services for the House of European History.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Contractor’s premises.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 500 000 EUR

II.1.5)Short description of the contract or purchase(s)

The EP requires the services of professional copywriters, scriptwriters and editors who will deliver:

— fully copywritten/scriptwritten and edited high standard English (UK) version of texts to be used by the House of European History,

— fully edited versions of translated texts to be used by the House of European History in the 24 languages of the EU.

Texts will be expected to express complex contexts with accuracy and historical sensitivity in a form that is widely understandable for the general public as well as creating engaging and accessible texts across multiple print and media formats for use with museum audiences.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See draft framework contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See specifications point 5.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See specification points 4, 13 and 14.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: — financial statements (balance sheets, profit and loss accounts and any other related financial information) for the last 2 financial years for which accounts have been closed.
Minimum level(s) of standards possibly required: — an average minimum turnover of 250 000 EUR for the last 2 years for which the accounts have been closed.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

— a list of the principal services provided in the past 3 years with the names of the projects, sums, dates and recipients, public or private,

— the educational and professional qualifications (Europass CVs), of the service provider, in particular, those of the persons responsible for providing the services (experts); the native English (UK) for the copywriters and editors needs to be proven by primary and secondary educational qualifications,

— a statement of the average annual manpower and the number of managerial staff who have worked for/with the tenderer in the last 3 years.

Minimum level(s) of standards possibly required:

— at least 3 years’ experience in services similar to those required by the invitation to tender (cultural environment, particularly museums and the heritage sector),

— a team of experts in the field of script/copywriting and text editing covering the 24 official languages of the EU, comprising at least:

• 1 project manager with a minimum of 5 years’ proven experience in project management in the field covered by the invitation to tender, or in book publishing or in translation,

• 2 experienced native English (UK) script/copywriters with a minimum of 5 years’ proven experience in script/copywriting for audiovisual and/or multimedia including at least 2 years’ experience in the cultural sector,

• 2 experienced native English (UK) editors with a minimum of 5 years’ proven experience in the field covered by the invitation to tender or in book publishing,

• proofreaders covering the 24 official languages of the EU with a minimum of 5 years’ experience in translation or proofreading.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

COMM/DG/AWD/2014/17.

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 12.5.2014 – 10:00

Place:

European Parliament, 1047 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only 2 representatives for each tenderer may attend. For the procedure to be followed, see ‘Conditions’ point 7.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please contact the body responsible for appeals for information concerning the deadline(s) for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

7.3.2014



IMPORTANT NOTE

Please contact us on this specific tender using this form.

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