60429-2015: Netherlands-The Hague: Print and electronic subscriptions for Eurojust


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Print and electronic subscriptions for Eurojust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: The Hague, Netherlands.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000 EUR

II.1.5)Short description of the contract or purchase(s)

The Eurojust library provides print and electronic library material (books, journals, databases, other subscriptions) to the college and administration of Eurojust. Currently the library subscribes to 90 periodical titles, mainly in English but also covering other EU official languages.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 300 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1

1)Short description

Provide subscription to electronic and print serials, including taking over current subscriptions and subsequent renewals as well as delivery for hard copy material.

2)Common procurement vocabulary (CPV)
3)Quantity or scope

Estimated value excluding VAT: 280 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 2
1)Short description

Provide subscription to online newspapers, via access to an online portal.

2)Common procurement vocabulary (CPV)
3)Quantity or scope

Estimated value excluding VAT: 20 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As indicated in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As indicated in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be of an initial duration of 24 months with the possibility to be renewed 1 time for an additional 24 months.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As indicated in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As indicated in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As indicated in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2015/EJ/15/PO.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.4.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
Other: Tenders must be submitted in one of the official languages of the European Union. Considering that Eurojust’s working language is English, Eurojust would highly appreciate receiving tenders in English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders
Date: 14.4.2015 – 14:00

Place:

Eurojust premises, Saturnusstraat 9, 2516 AD The Hague, NETHERLANDS.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer is allowed to attend the opening session as an observer. For security reasons, tenderers who do not register within the given deadline will not be allowed to attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

Prospective tenderers can download the tender documentation and any additional information from the website: https://etendering.ted.europa.eu

It is the prospective tenderer’s responsibility to check for updates and modifications during the tendering period.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

General Court of the Court of Justice of the European Union
2925 Luxembourg
LUXEMBOURG
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of notification to the plaintiff or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

10.2.2015



IMPORTANT NOTE

Please contact us on this specific tender using this form.

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