461152-2015: Belgium-Brussels: Audio-photo-video-multimedia laboratory work and related supplies and services — open procedure PO/2015-27/A4


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission, Directorate-General for Communication, Unit A4 — Audiovisual Services
BERL 04/274, rue de la Loi 200
For the attention of: Mr Bert Musial
1049 Brussels
BELGIUM
Telephone: +32 22966675

Internet address(es):

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1222

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

European Parliament
rue Wiertz 60
1047 Brussels
BELGIUM

Executive Agency for Small and Medium-sized Enterprises (EASME)
Covent Garden Building, place Charles Rogier 16
1210 Brussels
BELGIUM

The European Union’s Judicial Cooperation Unit (Eurojust)
Maanweg 174
2516 AB Den Haag
NETHERLANDS

Research Executive Agency (REA)
Covent Garden Building, place Charles Rogier 16
1210 Brussels
BELGIUM

Single Resolution Board (SRB)
rue de la Science 27
1049 Brussels
BELGIUM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Audio-photo-video-multimedia laboratory work and related supplies and services — open procedure PO/2015-27/A4.

II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Brussels.

NUTS code BE100

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 193 500 EUR

II.1.5)Short description of the contract or purchase(s)

The purpose of this interinstitutional framework contract is to provide to the participating EU institutions and agencies professional services and supplies for the preservation, digitisation and distribution of their audiovisual productions.

The contract covers technical services and supplies which are necessary for the long-term preservation of the audiovisual productions of the participating institutions and agencies according to professional standards, their digitisation, their inventory and their distribution to interested parties.

II.1.6)Common procurement vocabulary (CPV)

92000000, 92512000, 79960000, 79995100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The maximum budget is 5 193 500 EUR over 4 years (VAT excluded).

Lot I: 3 290 000 EUR over 4 years; lot II: 1 903 500 EUR over 4 years.

Estimated value excluding VAT: 5 193 500 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Audio, video and multimedia

1)Short description

— Transfer/duplication onto all existing and future analogue and digital media.

— Remastering and digitising of existing programmes including restoration and simple editing.

— Supply of sundry consumables (labels, covers, boxes for all forms of media, envelopes in various formats and any other consumables and recording media used in day-to-day management of audio and video archives).

— Inventory of audiovisual documents.

— Related services: printing of covers and identification labels, packaging and distribution.

2)Common procurement vocabulary (CPV)
3)Quantity or scope

Lot I: 3 290 000 EUR over 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Photo
1)Short description

— Printing in various formats using files supplied by the services of the Commission.

— Montage and retouching work.

— Enlarging/framing of pictures.

— Digitising work.

— Supply of sundry consumables (files for storage of photos, reinforced envelopes, cardboard cylinders, ink cartridges, recording media and any other consumables used in day-to-day management of photo archives).

— Inventory of photographic documents.

— Related services: packaging and distribution.

2)Common procurement vocabulary (CPV)
3)Quantity or scope

Lot II: 1 903 500 EUR over 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Provisions related to payment are laid down in the draft contract in Annex III to the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications.
Minimum level(s) of standards possibly required: Please refer to the tender specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the tender specifications.

Minimum level(s) of standards possibly required:

Please refer to the tender specifications.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PO/2015-27/A4.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.2.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.2.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 15.2.2016

Place:

European Commission, Directorate-General for Communication, Unit A4 — Audiovisual Services, meeting room Aquarium 7, Berlaymont –1, rue de la Loi 56, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenderers and the representatives of the institutions and agencies.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All documentation of this call for tender (invitation to tender, tender specifications with all annexes as well as draft contract), including any additional information during the procedure can be obtained at the electronic access to information site at I.1).

Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the petitioner being notified or, failing this, of the date on which it became known to them. Lodging a complaint with the European Ombudsman neither suspends this deadline nor creates a new deadline for appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.12.2015



IMPORTANT NOTE

Please contact us on this specific tender using this form.

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