408202-2014: Belgium-Brussels: Framework contract for technical and support services (TSS) in the field of chemical, biological, radiological/nuclear, explosive (CBRNE) security


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III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenders can be submitted by groupings of service providers/suppliers who will not be required to adopt a particular legal form prior to the contract being awarded. However, the Commission will require the grouping:

— either to have the contract signed by all members of the grouping. In this case, one of them will be responsible for the receipt and processing of payments for members of the grouping, for managing the service administration and for coordination of the contract, or

— to have the contract signed by a team leader, which has been duly authorised by the other members to bind each of them (a power of attorney will be attached to the contract according to the template provided by the Commission).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As in the terms of reference.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The tenderers (i.e. in case of joint tender, the combined capacity of all members of the consortium and identified subcontractors) must show that their annual consolidated turnover exceeds 1 000 000 EUR for lot 1 (average for the past 3 years), 2 000 000 EUR for lot 2 (average for the past 3 years).
The following evidence should be provided:
— the completed ‘Simplified balance sheet’ and ‘Simplified profit and loss account’ completed for the last 3 years,
— copy of the profit and loss account and balance sheet for the last 3 years for which accounts have been closed,
— failing that, appropriate statements from banks,
— if applicable, evidence of professional risk indemnity insurance.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Lot 1:

a) Criteria relating to tenderers:

Tenderers (in case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criteria:

— the tenderer must prove knowledge in the field of CBRN-E threats (chemical, biological, radiological, nuclear and explosives) and related areas (including terrorism, critical infrastructure protection, high-risk substances and their global supply chains, explosives precursors, dual-use items, preparedness and response to terrorist attacks and other hazards, risks during mass events, transport security, and maritime security); and also must prove in-depth knowledge about technical, operational, organisational and legal requirements for detection and mitigation of CBRN-E risks, and the existing technological solutions and about the state of research. In these areas, the tenderer should prove experience in survey techniques, data collection, drafting working documents and recommendations. The tenderer should give evidence of having delivered at least 5 projects in this field in the last 3 years, with a minimum value for each project of 150 000 EUR,

— the tenderer must prove in-depth knowledge of the work and role of public authorities, law enforcement, public health authorities, emergency responders, and other actors of relevance in the full cycle of CBRN-E-related incidents, and of legislation and policies, at the European and international levels, in the area of internal security. The tenderer should give evidence of having delivered at least 3 projects in this field in the last 3 years with a minimum value for each project of 50 000 EUR,

— the tenderer must prove experience of working in EU projects covering at least 7 EU countries which together represent at least 30 % of the EU population by giving evidence of having delivered at least 3 projects in the last 3 years, the combination of which must show the necessary coverage.

b) Criteria relating to the team delivering the service:

Profiles: the team delivering the service should include, as a minimum, the following profiles:

— project manager: at least 6 years’ experience in project management, including overseeing project delivery, quality control of delivered service, client orientation and conflict resolution experience in project of a similar size (at least 100 000 EUR) and coverage (geographical scope at least half of the 1 subject to this call for tender), with experience in management of a team of at least 10 people. The project manager will be the main person of contact for the Commission. A project manager back-up with the same profile should be provided as well in the tender,

— experts/analysts: relevant higher education degree and professional experience:

– at least 70 % of experts/analysts should be senior, having at least 10 years of experience in their specific areas (20 CVs should be provided as a minimum),

– at most 30 % can be junior, having at least 5 years of experience in their specific areas (10 CVs should be provided as a minimum),

– at most 10 % can be entry-level analysts with no professional experience,

— Web developer/master — creation of the website; introduction of structural amendments; and introduction of content updates into the content management system, should have at least 3 years of experience in working with the content management platforms used by the European Commission, Drupal and Documentum,

— Web editor — to prepare the content updates, should have at least 3 years of experience in Web editing.

Language quality check: the tenderer must prove capacity to draft reports in English, with at least 60 % of the team having native-level language skills in English or equivalent, as guaranteed by a certificate or past relevant experience.

Security clearance: at least 25 % of experts/analysts shall be in possession of an official accreditation to handle documents classified up to ‘Confidentiel UE’ (or the national equivalent) granted by an EU Member State and valid for the whole duration of the framework contract.

Lot 2:

a) Criteria relating to tenderers:

Tenderers (in case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criteria:

— the tenderer must prove experience in the organisation and technical assistance of at least 5 events similar to those requested in lot 2, such as workshops, conferences, and meetings, with budgets of at least 100 000 EUR each, in the last 3 years,

— the tenderer must prove experience of working in a multicultural and multilingual environment. The tenderer shall give evidence of having organised events in at least 5 different Member States and involving participants from several Member States, in the last 3 years.

b) Criteria relating to the team delivering the service:

Profiles: the team delivering the service should include, as a minimum, the following profiles:

account manager, with at least 6 years of experience in a similar function, who will be the main contact for the Commission. 2 CVs should be provided: 1 main account, 1 back-up,

events managers, with at least 6 years of experience in similar functions (3 CVs should be provided as a minimum),

events assistant manager, with at least 3 years of experience in similar functions (3 CVs should be provided as a minimum),

language check: the tenderer must prove experience of working in at least 2 EU official languages, English, French at level C.1.


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