IMPORTANT NOTEIf you would like our assistance in bidding for this tender, please contact us using the form at the end of this post.
Section I: Contracting authority
European institution/agency or international organisation
General public services
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Framework service contract for the coordination and support of the radicalisation awareness network (RAN centre of excellence).
Service category No 11: Management consulting services  and related services
Main site or location of works, place of delivery or of performance: Contractor’s premises.
The notice involves the establishment of a framework agreement
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 25 000 000 EUR
— Exchange, development and dissemination of best practices and collaboration with experts in the field of prevention of radicalisation leading to violent extremism and terrorism.
— Facilitate, steer and carry out research in the field of radicalisation leading to violent extremism and terrorism.
— Provide policy support and recommendations to the Commission as well as consulting/advisory services and training to assist different stakeholders (including Member States) in efforts to prevent radicalisation leading to violent extremism and terrorism.
— Organise conferences, seminars, workshops, elaborate publications (e.g. regular newsletters, issue papers, etc.) and provide communication and media assistance, including a Web portal.
79421000, 79410000, 75112000, 79951000, 79952000, 79997000, 79416200, 80520000, 80500000
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
Variants will be accepted: no
II.2)Quantity or scope of the contract
Estimated value excluding VAT: 25 000 000 EUR
This contract is subject to renewal: no
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tenders can be submitted by groupings of service providers/suppliers who will not be required to adopt a particular legal form prior to the contract being awarded. However, the Commission will require the grouping:
— either to have the contract signed by all members of the grouping. In this case, one of them will be responsible for the receipt and processing of payments for members of the grouping, for managing the service administration and for coordination of the contract, or
— to have the contract signed by a team leader, which has been duly authorised by the other members to bind each of them (a power of attorney will be attached to the contract according to the template provided by the Commission).
In addition, the composition and constitution of the grouping, and the allocation of the scope of tasks amongst the members, shall not be altered without the prior written consent of the Commission which can be withheld at discretion.
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
Information and formalities necessary for evaluating if the requirements are met: As in the terms of reference.
Minimum level(s) of standards possibly required: Tenderers must show that their annual consolidated turnover exceeds 2 500 000 EUR, for the past 3 years (average of 2011, 2012 and 2013 figures) — in case of a consortium, this threshold will be verified at the level of the consortium.
The following evidence should be provided:
— the completed ‘Simplified balance sheet’ and ‘Simplified profit & loss account’ completed for the last 3 years (Annex 2 must be completed),
— copy of the profit & loss account and balance sheet for the last 3 years for which accounts have been closed,
— failing that, appropriate statements from banks,
— if applicable, evidence of professional risk indemnity insurance.
Minimum level(s) of standards possibly required:
a. Criteria relating to tenderers:
— the tenderer must prove extensive experience in the field of countering radicalisation. This includes in particular extensive experience in the different fields of and the different sectors involved in preventive work (in particular those fields and sectors identified in the Commission’s PREVENT Communication), with at least 3 projects delivered in this field in the last 3 years with a minimum value of 100 000 EUR for each project,
— the tenderer must prove in-depth knowledge of the work and role of public authorities involved in preventive work and policy (at local, regional, national, European and international level), law enforcement, and other actors of relevance in the field of radicalisation (such as NGOs). The tenderer must prove experience in dealing with policymakers, academics and practitioners in the area of radicalisation, with at least 3 projects delivered in this field in the last 3 years with a minimum value of 100 000 EUR for each project,
— the tenderer must prove expertise and experience in logistics (including the organisation of large scale events), development of policy-oriented activities and strategies, training activities, drafting analytical working documents and policy recommendations, communication and managing a website, with at least 3 projects delivered in this field in the last 3 years with a minimum value of 200 000 EUR for each project,
— the tenderer must prove experience of working in EU countries with at least 3 projects involving more than 5 Member States delivered in the last 3 years of a minimum value of 200 000 EUR for each project.
b. Criteria relating to the team delivering the service:
The proposed team organisation needs to provide the necessary expertise to fulfil all tasks ensuring the quality requirements as set out in the tender specifications. The team should ideally be composed of experts from different Member States. As a team, the experts must also prove excellent skills in English, very good knowledge in French and German, and be capable of ensuring translation into all EU official languages.
Profiles: the team delivering the service should include, as a minimum, the following profiles:
Project manager: at least 6 years of experience in project management, including overseeing project delivery, quality control of delivered service, client orientation and conflict resolution experience in projects of at least 400 000 EUR per year and coverage (geographical scope at least half of the one subject to this call for tender), with experience in management of a team of at least 10 people. The project manager will be the main person of contact for the Commission. A back-up project manager (with similar experience) should be provided as well in the tender.
Experts/analysts: relevant higher education degree and professional experience. The required experience must be proven, among other things, by relevant academic research projects, published works, projects in preventive work and development of tools or methodologies to be used in preventive work:
— at least 20 % of experts/analysts should be senior, having at least 10 years of experience in their specific areas (20 CVs should be provided as a minimum, including an explanation how the experience in the respective specific area is relevant to specific tasks as set out in the specifications),
— at least 50 % of experts/analysts having experience of at least 6 years in their specific areas (20 CVs should be provided as a minimum, including an explanation how the experience in the respective specific area is relevant to specific tasks as set out in the specifications),
— at most 30 % can be junior, having at least 3 years of experience in their specific areas (10 CVs should be provided as a minimum, including an explanation how the experience in the respective specific area is relevant to specific tasks as set out in the specifications),
— at most 10 % can be entry-level analysts with no professional experience (including an explanations for which tasks such analysts would be deployed).
Webmaster/Web editor (in particular as regards task 9 of the tender specifications): with at least 6 years of experience in similar functions.
Training specialist (in particular as regards task 4): with at least 5 years of experience in developing training programmes and material and holding/organising training/workshops in a multicultural/multi-sectoral setting.
Communication specialist: with at least 5 years of experience in the relevant area, including development of communication concepts and outreach products, including an explanation how the specialist will ensure and support the delivery of individual tasks in particular but not exclusively Tasks 8 and 9.
Quality manager: with at least 10 years of experience ideally in different areas of radicalisation/preventive work demonstrating the capacity of ensuring that the output and deliverables of the RAN centre satisfy the highest standards and reflect a plurality of opinions and different strands of thinking and policy approaches.
Language quality check: the tenderer must prove capacity to draft reports in English of the highest standards (also in terms of clarity and focus), as guaranteed by a certificate or past relevant experience. In addition, the tenderer must prove experience of working in other EU official languages, including French and German, with at least 5 projects delivered in the last 3 years showing the necessary language coverage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
Execution of the service is reserved to a particular profession: no
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
An electronic auction will be used: no
Time limit for receipt of requests for documents or for accessing documents: 6.1.2015
Payable documents: no
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
Any EU official language
Duration in months: 9 (from the date stated for receipt of tender)
rue du Luxembourg 46, 1049 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Each tenderer may be represented by not more than 1 person (at least 1 working day in advance, an e-mail should be sent to email@example.com).
Section VI: Complementary information
This is a recurrent procurement: no
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals