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Germany-Frankfurt-on-Main: ECB – Provision of works and services related to the planning, organisation, set-up and dismantling of the Eurosystem stand at the annual Sibos exhibition (29171/C/OEP/2014)
Section I: Contracting authority
European Central Bank
Contact point(s): Central Procurement Office
For the attention of: Corina Negrea
Telephone: +49 6913440
Fax: +49 6913447110
General address of the contracting authority: http://www.ecb.europa.eu
Electronic access to information: https://www.ecb.europa.eu/secure/procurement/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
European institution/agency or international organisation
Economic and financial affairs
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Provision of works and services related to the planning, organisation, set-up and dismantling of the Eurosystem stand at the annual Sibos exhibition (29171/C/OEP/2014).
Service category No 27: Other services
The notice involves the establishment of a framework agreement
Duration of the framework agreement
Duration in months: 48
The European Central Bank (ECB) is seeking through this open procedure a supplier for the provision of works and services related to the planning, organisation, set-up and dismantling of the European Central Bank’s (ECB’s) stand at the annual Sibos exhibition and intends to award a contract (the ‘Contract’) to the supplier offering the best value for money.
The annual Sibos exhibition organised by Swift is the most important global event specialised in issues related to financial market infrastructures (FMIs). Sibos takes place annually for 4 days in September or October at worldwide locations — alternately in Europe, the Americas and Asia/Pacific — and is visited by approx. 7 000 delegates.
The European Central Bank (ECB) has been participating continuously at Sibos from the first time in 2000 in San Francisco to Sibos 2014, which will take place in Boston. At this stage it is planned that Sibos will take place in Singapore in 2015, in Geneva in 2016, in Toronto in 2017 and in Sydney in 2018.
The main goal is to inform representatives from the whole financial industry, including the specialised press, at a single venue of key services, projects and initiatives revolving around FMIs. In addition the ECB can advertise its role as promoter of further integration and provider of integrated market solutions. Moreover Sibos allows the ECB to meet numerous international stakeholders and build relationships.
The ECB is represented at Sibos with a stand, which shall be provided by and remain the property of the successful tenderer. The services expected include all activities related to the stand provision and organisation as well as supporting consultancy services.
In this context the main tasks expected from the supplier include:
project management and controlling activities;
stand provision and organisation;
39154000, 32321200, 79415200, 79950000, 79956000, 39154100
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract is subject to renewal: no
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
No deposit required.
Payment arrangements in line with the terms and conditions of the contract. Please see the details in the tender documentation to be requested from the contact point indicated in Sections I.1 and VI.3.
The establishment of a temporary grouping of companies is allowed under the conditions laid down in the invitation to tender. Temporary groupings do not need to have a specific legal form but will be jointly and severally liable for all obligations under the contract. Please see the details in the tender documentation to be requested from the contact point indicated in Sections I.1 and VI.3.
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
Information and formalities necessary for evaluating if the requirements are met: Please see the details in the application/tender documentation to be requested from the contact point indicated in Sections I.1 and VI.3.
Information and formalities necessary for evaluating if the requirements are met: Candidates shall complete Annex 1 to the call for applications.
Minimum level(s) of standards possibly required: The tenderers’ economic and financial capacity will be assessed on the basis of their financial situation (net turnover) for the period 2011–2013. As a minimum, tenderers shall have had, in the period 2011–2013, a net turnover of at least 1 000 000 EUR.
Information and formalities necessary for evaluating if the requirements are met:
Candidates shall complete Annex 1 to the call for applications.
Minimum level(s) of standards possibly required:
The tenderers’ technical and professional capacity will be assessed on the basis of the following criterion:
— the tenderers’ experience which will be assessed on the basis of reference contracts.
Tenderers shall have performed during the last 3 financial years at least 6 similar contracts;
— furthermore, tenderers shall provide evidence of their professional risk indemnity insurance with worldwide validity/coverage,
— tenderers shall be in a position to propose a contract manager with English skills level C1 or above (see language grid, Annex 7).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
Execution of the service is reserved to a particular profession: no
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
An electronic auction will be used: no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
8.12.2014 – 18:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
Duration in months: 6 (from the date stated for receipt of tender)
Date: 8.12.2014 – 18:00
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
This is a recurrent procurement: no
The contract is related to a project and/or programme financed by European Union funds: no
Internet address: https://www.ecb.europa.eu/secure/procurement/
User name: 29171/C/OEP/2014
After you have registered an e-mail will be sent to you with a new user name and password. The Internet address will remain the same. Please use the new user name and password to download the tender documentation.
Should you experience any problems in accessing the Internet platform for registration and/or downloading the application documentation please do not hesitate to contact us at the following e-mail address: firstname.lastname@example.org quoting the procurement number and problem experienced.
The ECB shall endeavour to answer all queries concerning access as quickly as possible but cannot guarantee a minimum time response. The ECB shall not be bound to reply to queries received less than 7 calendar days before the time limit for the submission of tenders.
The tender procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements.
The tender procedure is conducted in accordance with ECB Decision 2007/5 laying down the rules on procurement (as amended), available on the ECB website at http://www.ecb.europa.eu (please look for the link ‘for suppliers’).
During the tender procedure tenderers shall not contact any other ECB staff members or organisations/persons working for the ECB with regard to this tender procedure other than the person indicated in Section I.1. Tenderers shall also not contact potential competitors unless they intend to form a temporary grouping with them or to involve them as subcontractors. Any violation of this communication rule may lead to the exclusion of the tenderer in question.
VI.4)Procedures for appeal
Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Telephone: +49 6913440
Internet address: http://www.ecb.europa.eu
Fax: +49 6913446886
Body responsible for mediation procedures
1 avenue du Président Robert Schuman
Precise information on deadline(s) for lodging appeals: 15 days from the receipt of the information specified in Article 28(3) of ECB Decision 2007/5 laying down the rules on procurement or, if no information is requested, 15 days from the receipt of the notification by unsuccessful tenderers. Further requirements are outlined in Article 33 of this Decision. A complaint to the European Ombudsman does not affect the deadline for lodging appeals.
Central Procurement Office
Telephone: +49 6913440