358313-2014: Ireland-Dublin: Production and diffusion of audio clips to Irish radio stations


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament
43 Molesworth Street
For the attention of: Catherine Bunyan
Telephone: +353 16057900
E-mail: epdublin@ep.europa.eu
Fax: +353 16057999

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Production and diffusion of audio clips to Irish radio stations.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Strasbourg, Brussels and Ireland.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 EUR

II.1.5)Short description of the contract or purchase(s)

The European Parliament launches this procedure aiming to award a framework contract for the production and diffusion of raw audio clips and specially-tailored audio interviews with Irish MEPs in the course of European Parliament plenary sessions in Strasbourg and/or in Brussels for free use by all Irish radio stations — national, regional, local and community.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents (Article I.4 of the draft framework contract).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents (Article 5 of the specifications).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any tenderer must furnish proof of his authorisation to perform the contract under his national law. To do so, he shall submit 1 or more supporting documents substantiating that authorisation. The European Parliament accepts, as supporting documents, registration in the business or professional registry, a sworn statement or certificate substantiating membership of a specific organisation or registration in the VAT registry. If none of these documents provides the requisite proof to substantiate and assess the existence of such authorisation, the European Parliament may accept other equivalent official documents furnished by the tenderer.
In the case of consortia of economic operators, each member will furnish proof of authorisation to perform the contract.
Proof of status and legal capacity:
As proof of their status and legal capacity, tenderers must append to their tenders a copy of their articles of association or equivalent document enabling the European Parliament to determine their form and legal capacity to perform the contract. Should the proof submitted not be sufficient for that purpose, the European Parliament may demand other proof during the tender assessment process. Where no such proof is submitted, the European Parliament reserves the right to deem the tender inadmissible.
Where tenders are submitted by natural persons, the proof required must include a copy of an identity document and any other document allowing assessment of the persons’ legal capacity to perform the contract (registration in the VAT registry, in the business or professional registry, etc.).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Financial and economic capacity will be assessed on the basis of the information included in the following documents, to be supplied by tenderers:
— income declaration for the 2 most recent financial years; for tenderers who are natural persons, gross income will be deemed to represent turnover,
— financial statements (balance sheets, profit and loss accounts and any other related financial information) for the last 2 years for which accounts have been closed,
— a statement of overall turnover and turnover relating to the works, supplies or services associated with the field covered by the contract during a period which may be no more than the last 3 financial years.
If the tenderer is unable to provide the references requested, he may prove his economic and financial capacity by any other means which the European Parliament considers appropriate.
See Article 14.1 of the specifications for more details.
Minimum level(s) of standards possibly required: Minimum annual turnover of 100 000 EUR.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

The technical and professional capacity of economic operators will be substantiated by the following documentary evidence:

— the educational and professional qualifications of the service provider or contractor and those of the firm’s managerial staff and, in particular, those of the person or persons responsible for providing the services in the form of CV,

— a list of the principal services provided and supplies delivered in the past 3 years, with the sums, dates and recipients, public or private; if the recipient of those services and supplies was a department of a Union institution, economic operators shall furnish proof in the form of certificates issued or countersigned by the competent authority,

— a description of the technical equipment to be employed to perform the contract,

— a list of production of clips for the last 2 years,

— a statement of the average annual manpower and the number of managerial staff of the service provider or contractor in the last 3 years.

See Article 14.2 of the specifications for more details.

Minimum level(s) of standards possibly required:

— at least 3 years’ experience in services similar to those required by the contract concerned,

— a team of experts in the field of production and broadcasting of audio services comprising at least 3 persons, among whom at least the project leader must have 5 years’ proven experience in the field of audio services; the other members of the team will have at least 3 years’ experience in a similar field,

— the team of experts must have sufficient knowledge of English and Irish to carry out the tasks concerned,

— minimum annual production capacity of 25 clips.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2014 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 1.12.2014 – 14:00


EPIO Dublin.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure, no later than 2 working days before the tender opening date, by e-mail at epdublin@ep.europa.eu Only 1 representative may attend. Tenderers failing to give notification will automatically be refused access to the opening. The name of the person attending the opening of the tenders must be given in the notification.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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