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Section I: Contracting authority
43 Molesworth Street
For the attention of: Catherine Bunyan
Telephone: +353 16057900
Fax: +353 16057999
General address of the contracting authority: http://www.europarl.europa.eu
Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
European institution/agency or international organisation
General public services
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Production and diffusion of audio clips to Irish radio stations.
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Strasbourg, Brussels and Ireland.
The notice involves the establishment of a framework agreement
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 200 000 EUR
The European Parliament launches this procedure aiming to award a framework contract for the production and diffusion of raw audio clips and specially-tailored audio interviews with Irish MEPs in the course of European Parliament plenary sessions in Strasbourg and/or in Brussels for free use by all Irish radio stations — national, regional, local and community.
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documents (Article I.4 of the draft framework contract).
See tender documents (Article 5 of the specifications).
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
Information and formalities necessary for evaluating if the requirements are met: Any tenderer must furnish proof of his authorisation to perform the contract under his national law. To do so, he shall submit 1 or more supporting documents substantiating that authorisation. The European Parliament accepts, as supporting documents, registration in the business or professional registry, a sworn statement or certificate substantiating membership of a specific organisation or registration in the VAT registry. If none of these documents provides the requisite proof to substantiate and assess the existence of such authorisation, the European Parliament may accept other equivalent official documents furnished by the tenderer.
In the case of consortia of economic operators, each member will furnish proof of authorisation to perform the contract.
Proof of status and legal capacity:
As proof of their status and legal capacity, tenderers must append to their tenders a copy of their articles of association or equivalent document enabling the European Parliament to determine their form and legal capacity to perform the contract. Should the proof submitted not be sufficient for that purpose, the European Parliament may demand other proof during the tender assessment process. Where no such proof is submitted, the European Parliament reserves the right to deem the tender inadmissible.
Where tenders are submitted by natural persons, the proof required must include a copy of an identity document and any other document allowing assessment of the persons’ legal capacity to perform the contract (registration in the VAT registry, in the business or professional registry, etc.).
Information and formalities necessary for evaluating if the requirements are met: Financial and economic capacity will be assessed on the basis of the information included in the following documents, to be supplied by tenderers:
— income declaration for the 2 most recent financial years; for tenderers who are natural persons, gross income will be deemed to represent turnover,
— financial statements (balance sheets, profit and loss accounts and any other related financial information) for the last 2 years for which accounts have been closed,
— a statement of overall turnover and turnover relating to the works, supplies or services associated with the field covered by the contract during a period which may be no more than the last 3 financial years.
If the tenderer is unable to provide the references requested, he may prove his economic and financial capacity by any other means which the European Parliament considers appropriate.
See Article 14.1 of the specifications for more details.
Minimum level(s) of standards possibly required: Minimum annual turnover of 100 000 EUR.
Information and formalities necessary for evaluating if the requirements are met:
The technical and professional capacity of economic operators will be substantiated by the following documentary evidence:
— the educational and professional qualifications of the service provider or contractor and those of the firm’s managerial staff and, in particular, those of the person or persons responsible for providing the services in the form of CV,
— a list of the principal services provided and supplies delivered in the past 3 years, with the sums, dates and recipients, public or private; if the recipient of those services and supplies was a department of a Union institution, economic operators shall furnish proof in the form of certificates issued or countersigned by the competent authority,
— a description of the technical equipment to be employed to perform the contract,
— a list of production of clips for the last 2 years,
— a statement of the average annual manpower and the number of managerial staff of the service provider or contractor in the last 3 years.
See Article 14.2 of the specifications for more details.
Minimum level(s) of standards possibly required:
— at least 3 years’ experience in services similar to those required by the contract concerned,
— a team of experts in the field of production and broadcasting of audio services comprising at least 3 persons, among whom at least the project leader must have 5 years’ proven experience in the field of audio services; the other members of the team will have at least 3 years’ experience in a similar field,
— the team of experts must have sufficient knowledge of English and Irish to carry out the tasks concerned,
— minimum annual production capacity of 25 clips.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
Execution of the service is reserved to a particular profession: no
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
An electronic auction will be used: no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
26.11.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
Any EU official language
Duration in months: 6 (from the date stated for receipt of tender)
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure, no later than 2 working days before the tender opening date, by e-mail at firstname.lastname@example.org Only 1 representative may attend. Tenderers failing to give notification will automatically be refused access to the opening. The name of the person attending the opening of the tenders must be given in the notification.
Section VI: Complementary information
This is a recurrent procurement: no
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
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