347390-2014: Denmark-Copenhagen: Provision of recurring services needed to support and implement the communication and information activities of the European Parliament Information Office in Denmark


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament, Directorate-General for Communication
Gothersgade 115
For the attention of: European Parliament Information Office in Denmark
1123 Copenhagen K
DENMARK
Telephone: +45 33143377
E-mail: epkobenhavn@ep.europa.eu

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of recurring services needed to support and implement the communication and information activities of the European Parliament Information Office in Denmark.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Denmark.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 472 000 EUR

II.1.5)Short description of the contract or purchase(s)

Public relations assistance, printing, special events.

II.1.6)Common procurement vocabulary (CPV)

79416000, 79800000, 79952000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 472 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of recurring services needed to support and implement the communication and information activities of the European Parliament Information Office in Denmark

1)Short description

Public relations associated with communication and information activities, including relations with the media, for events organised by the European Parliament Information Office in Denmark.

2)Common procurement vocabulary (CPV)

79416000, 79800000, 79952000

3)Quantity or scope

Estimated value excluding VAT: 136 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Provision of recurring services needed to support and implement the communication and information activities of the European Parliament Information Office in Denmark
1)Short description

Printing work, in different formats, and delivery.

2)Common procurement vocabulary (CPV)
3)Quantity or scope

Estimated value excluding VAT: 68 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Provision of recurring services needed to support and implement the communication and information activities of the European Parliament Information Office in Denmark
1)Short description

Special events related to communication activities. Assistance in the organisation of special information and communication events.

2)Common procurement vocabulary (CPV)
3)Quantity or scope

Estimated value excluding VAT: 268 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See draft framework contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See technical specifications.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See technical specifications (exclusion criteria).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See technical specifications (selection criteria).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See technical specifications (selection criteria).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

COMM/DG/AWD/2013/335.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Danish. English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 10 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 10.12.2014 – 10:00

Place:

Europe House, Gothersgade 115, 1123 Copenhagen K, DENMARK.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 representatives per tenderer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2014



IMPORTANT NOTE

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