345681-2014: Italy-Turin: Services to support ETF project activities in Azerbaijan


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

ETF
Villa Gualino, viale Settimio Severo 65
For the attention of: Procurement Officer
10133 Turin TO
ITALY
Telephone: +39 0116302222
E-mail: fincop.procurement@etf.europa.eu
Fax: +39 0116302204

Internet address(es):

General address of the contracting authority: http://www.etf.europa.eu

Electronic access to information: http://www.etf.europa.eu/web.nsf/pages/Open_tenders

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

Education
Other: Human resources development, labour market, vocational education and training.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Services to support ETF project activities in Azerbaijan.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Azerbaijan.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 225 000 EUR

II.1.5)Short description of the contract or purchase(s)
Through this tender, ETF intends to conclude a framework contract for services to locally support the implementation of its activities in Azerbaijan.

The requirements for specific assignments will be outlined in specific terms of reference (ToRs) which will be sent to the framework contractor along with a request for offer (RfO).

Due to the nature of the services required and their place of delivery, the ETF is seeking a company, which will ensure a strong local base in Azerbaijan, with the staff appropriate for achieving the scope of the contract. In case the contractor is established outside Azerbaijan, it should have its local office in Azerbaijan, in particular, in Baku and the ETF will have direct access and direct contact with this local office.

The selected service provider will provide upon request the 3 main types of services which may also be closely linked:

service A: organisation of project meetings such as workshops or seminars in Azerbaijan;

service B: support to ETF country networking;

service C: translation of documents and working papers with technical specialised terminology for events/workshops.

Given the subject of the contract, participation in this call for tender is open to all natural and legal persons that are established (domicile or headquarters respectively) in the EU, the ETF partner countries (for the full list see the tender dossier or visit http://www.etf.europa.eu), Liechtenstein and Norway.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 225 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: 1. the presentation of financial statements for the past 3 financial years for which accounts have been closed signed by the legal representative;

2. the table on the tenderer’s financial stability duly filled in and signed by a legal representative (available for download at the following link: http://www.etf.europa.eu/web.nsf/pages/Open_tenders).

Minimum level(s) of standards possibly required: The tenderer must be able to prove that he is in a stable financial position and meets the following financial stability parameters.
For profit-making organisations:
1. the ratio between short-term assets and short-term debts should be above 1;
2. the ratio between own funds and total liabilities should be above 0,2;
3. the net profit should be positive;
4. the annual global turnover should be at least twice the average contract value for a year (112 500 EUR).
For non-profit organisations:
1. the ratio between short-term assets and short-term liabilities should be above 1;
2. the ratio between net assets or equity and total liabilities should be above 0,2;
3. the gross operating surplus should be positive;
4. the annual global revenues should be at least twice the average contract value for a year (112 500 EUR).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

1. a detailed reference list of similar services provided in the past 3 years. This list should contain the description of the event and networking reference (names of key counterparts in Azerbaijan), the start and end date of the activity, the total value and the name of the recipient of the services carried out in Azerbaijan;

2. a description of the office facilities of the tendering company, including for tenderers with a headquarters outside Azerbaijan, a description of the local office based in Azerbaijan. The description should include a list of all the equipment, offices, meeting rooms etc. that will be used for the implementation of this contract.

Minimum level(s) of standards possibly required:

1. a minimum of 3 years’ experience in organising events;

2. suitable office facilities for the implementation of the activities in Azerbaijan.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CFT/14/ETF/0018.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 24.11.2014 – 14:30

Place:

ETF premises, Turin, Italy.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative for each tenderer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): ETF is an EU agency.

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

General Court of the Court of Justice of the European Union
boulevard Konrad Adenauer
2925 Luxembourg
LUXEMBOURG
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.10.2014



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