327013-2014: Italy-Parma: Electronic journals, electronic databases and books/e-books acquisition


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Food Safety Authority (EFSA)
via Carlo Magno 1A
For the attention of: Mrs Lara Congiu
43126 Parma PR
ITALY
E-mail: library@efsa.europa.eu

Internet address(es):

General address of the contracting authority: http://www.efsa.europa.eu/en/procurement/tenders.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Electronic journals, electronic databases and books/e-books acquisition.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor’s premises.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 700 000 EUR

II.1.5)Short description of the contract or purchase(s)

The objective of the present procurement procedure is to select 1 tenderer for 1 or more lots for purchasing the items listed in the lots below: e-journals (collections and single titles) from different publishers; e-databases from different providers and books/e-books from different publishers and from different countries to minimise the administrative overheads and streamline the purchase procedures:

This tender is divided into the following 4 lots:

— lot 1: e-journals,

— lot 2: e-databases — ISI Web of Science,

— lot 3: e-databases — Scopus,

— lot 4: books and e-books.

II.1.6)Common procurement vocabulary (CPV)

22113000, 22211000, 22200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Type of contract: framework contract (FWC).

Type of FWC: single FWC.

Nature of expense: services.

Duration of FWC: 1 year + automatic renewal up to 3 times for an overall maximum duration of 4 consecutive years.

Budget information: the financial ceilings available for lots for specific contracts/order forms under the framework contract are set as follows (a contingency of 10 % and possible price indexations are already included in this ceiling):

— max. 1 100 000 EUR for lot 1; please note that any financial offer (see Annex 2) for 2015 exceeding 176 000 EUR will not be retained for contract award,

— max. 400 000 EUR for lot 2; please note that any financial offer (see Annex 2) for 2015 exceeding 75 500 EUR will not be retained for contract award,

— max. 120 000 EUR for lot 3; please note that any financial offer (see Annex 2) for 2015 exceeding 22 500 EUR will not be retained for contract award,

— max. 80 000 EUR for lot 4; please refer to the financial offer (see Annex 2).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

in days: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — E-journals

1)Short description

The purpose of this assignment is the acquisition of the access to electronic journals.

2)Common procurement vocabulary (CPV)

22113000, 22211000, 22200000

3)Quantity or scope

Max. 1 100 000 EUR for lot 1; please note that any financial offer (see Annex 2) for 2015 exceeding 176 000 EUR will not be retained for contract award.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — E-databases — ISI Web of Science
1)Short description

The purpose of this assignment is the acquisition of access to electronic databases.

2)Common procurement vocabulary (CPV)

22113000, 22211000, 22200000

3)Quantity or scope

Max. 400 000 EUR for lot 2; please note that any financial offer (see Annex 2) for 2015 exceeding 75 500 EUR will not be retained for contract award.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — E-databases — Scopus
1)Short description

The purpose of this assignment is the acquisition of access to Scopus electronic database.

2)Common procurement vocabulary (CPV)

22113000, 22211000, 22200000

3)Quantity or scope

Max. 120 000 EUR for lot 3; please note that any financial offer (see Annex 2) for 2015 exceeding 22 500 EUR will not be retained for contract award.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Lot 4 — Books and e-books
1)Short description

EFSA can purchase books for a minimum quantity of 20 up to 200 books/e-books per year.

2)Common procurement vocabulary (CPV)

22113000, 22211000, 22200000

3)Quantity or scope

Max. 80 000 EUR for lot 4; please refer to the financial offer (see Annex 2).

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As indicated in the specifications, provisional contract and annexes.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As indicated in the specifications, provisional contract and annexes.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As indicated in the specifications, provisional contract and annexes.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in part 2 of the specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in part 2 of the specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As detailed in part 2 of the specifications.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OC/EFSA/AMU-Library/2014/01.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 9 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 7.11.2014 – 14:30

Place:

EFSA premises.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 authorised representative per tenderer may attend as an observer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Tender documents will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the tenderers’ responsibility to check for updates and modifications during the tendering period

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.9.2014



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