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Section I: Contracting authority
European Parliament, Directorate-General for Communication
ul. Jasna 14/16a
Contact point(s): European Parliament Information Office in Poland
Telephone: +48 225952470
Fax: +48 225952480
General address of the contracting authority: http://www.europarl.europa.eu
Address of the buyer profile: http://www.europarl.pl
Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
European institution/agency or international organisation
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Daily media monitoring services for the European Parliament (Information Office in Poland).
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Poland.
NUTS code PL
The notice involves the establishment of a framework agreement
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 150 000 EUR
Contract for daily monitoring of written press (national/regional), the main audiovisual media (TV, radio) and the main online (Internet) media in Poland. The purpose is to provide a timely, up-to-date compendium of daily information, in the form of a media review, about the way in which topics of relevance to the European Parliament (including the President of the institution and its Members — particularly those elected in Poland) and the European Union are reported in the media.
The initial duration of the contract shall be 1 year. It may be renewed tacitly on an annual basis up to 3 times. The maximum duration of the contract shall be 4 years.
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Variants will be accepted: no
II.2)Quantity or scope of the contract
Final contract value undefined — framework contract up to 150 000 EUR.
This contract is subject to renewal: yes
Number of possible renewals: 3
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
See draft contract.
See technical specifications under point 5.
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
Information and formalities necessary for evaluating if the requirements are met: See the technical specifications point 13 ‘Exclusion criteria’.
Information and formalities necessary for evaluating if the requirements are met: Financial and economic capacity will be assessed on the basis of the information included in the following documents, to be supplied by tenderers:
— balance sheets and profit and loss accounts for the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.
If the tenderer is unable to provide the references requested, he may prove his economic and financial capacity by any other means which the European Parliament considers appropriate.
Minimum level(s) of standards possibly required: Minimum annual turnover of 80 000 EUR.
Information and formalities necessary for evaluating if the requirements are met:
Depending on the nature, quantity or scale and purpose of the supplies, services or works to be provided, the technical and professional capacity of economic operators will be substantiated by 1 or more of the following documents:
a) list of the principal services provided in the past 3 years, with dates;
b) the professional and/or educational qualifications of the project leader and the related staff should be proven by providing CVs and for project leader, a CV and/or a university diploma;
c) any appropriate evidence of the existence of the keyword-search electronic program and news database.
Minimum level(s) of standards possibly required:
In respect of the contract which is the subject of this invitation to tender, the European Parliament requires tenderers to have the following technical and professional capacity:
— the tenderer should have at least 3 years’ experience in services/deliveries similar to those required by the contract concerned,
— a team of experts in the field of media monitoring, among whom at least the project leader must have 3 years’ proven experience in the field covered by the invitation to tender and/or university diploma; the other members of the team will have at least 1 year’s experience. All staff is required to be fluent in English,
— technical facilities required to perform the contract: availability of keyword-search electronic program and news database.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
Execution of the service is reserved to a particular profession: no
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated below
1. Quality and consistency of the offer. Weighting 30
2. Quality of the proposed simulation (based on a simulation). Weighting 40
3. Relevance of project management. Weighting 30
An electronic auction will be used: no
Payable documents: no
30.10.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
Duration in months: 8 (from the date stated for receipt of tender)
European Parliament Information Office in Poland, ul. Jasna 14/16a, 00-041 Warsaw, POLAND.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure, no later than 2 working days before the tender opening date, by e-mail: firstname.lastname@example.org
Only 2 representatives may attend. Tenderers failing to give notification will automatically be refused access to the opening. The names of the persons attending the opening of the tenders must be given in the notification.
Section VI: Complementary information
This is a recurrent procurement: no
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
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