312030-2014: Romania-Bucharest: Assistance services for the management of the European Public Space of the European Commission Representation in Romania and of the European Parliament Information Office in Romania — PO/2014-19/BUC


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission Representation in Romania
Str. Vasile Lascăr 31
For the attention of: Iulia Deutsch
020492 Bucharest
ROMANIA
Telephone: +40 212035400
E-mail: comm-rep-buh-tenders-oper@ec.europa.eu
Fax: +40 213168808

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/romania/index_ro.htm

Electronic access to information: http://ec.europa.eu/romania/index_ro.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Assistance services for the management of the European Public Space of the European Commission Representation in Romania and of the European Parliament Information Office in Romania — PO/2014-19/BUC.

II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Romania.

NUTS code RO

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The subject of the contract is to provide technical assistance services for the management of the European Public Space (EPS) located on the ground floor of the premises of the Representation of the European Commission in Romania and of the European Parliament Information Office in Bucharest. The contractor shall ensure the daily operation of the EPS and provide assistance in the organisation of information and communication actions to take place there.

II.1.6)Common procurement vocabulary (CPV)

79951000, 79952000, 79992000, 79621000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The indicative budget for this tender is between 50 000 EUR and 55 000 EUR per year with a maximum of 220 000 EUR over 4 years.

Estimated value excluding VAT:
Range: between 200 000 and 220 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under Articles 3 and 4 of the Protocol on Privileges and Immunities of the European Union, as well as under the Romanian Ministerial Order No 2389/2011 issued by the Ministry of Public Finances, the European Commission Representation in Romania is exempted from VAT payment on goods and services with values above the established threshold of 700 RON (including VAT).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications.
Minimum level(s) of standards possibly required: Please refer to the tender specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the tender specifications.

Minimum level(s) of standards possibly required:

Please refer to the tender specifications.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PO/2014-19/BUC.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.10.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 8 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 29.10.2014 – 11:00

Place:

European Commission Representation in Romania, Str. Vasile Lascăr 31, 020492 Bucharest, ROMANIA.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of tenderers may be present at the opening of tenders. If a tenderer wishes its representative(s) to attend, a written request shall be sent for the attention of Mrs Iulia Deutsch, EC Representation, clearly indicating ‘Invitation to tender PO/2014-19/BUC’, by letter, fax or e-mail to the contact addresses indicated above, at the latest 1 working day before the opening.
The credentials of the representatives of tenderers who will be present at the opening of tenders will be checked by the opening committee. An attendance list shall be signed by all representatives of tenderers present at the opening session.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

5.9.2014



IMPORTANT NOTE

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