283598-2014: Italy-Ispra: Framework service contract for imagery divided in 2 lots


IMPORTANT NOTE

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Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission, DG Joint Research Centre JRC, Institute for the Protection and Security of the Citizen
via Enrico Fermi 2749, TP 581
Contact point(s): Mrs Monica Magagna
For the attention of: B.5 Finance and Procurement Unit
21027 Ispra VA
ITALY
E-mail: jrc-ipsc-procurement@ec.europa.eu
Fax: +39 332789434

Internet address(es):

General address of the contracting authority: http://web.jrc.ec.europa.eu

Electronic access to information: http://web.jrc.ec.europa.eu/callsfortender/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services
Other: Research.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework service contract for imagery divided in 2 lots.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor’s premises.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

This tender is to assess the potential role of unmanned/manned aerial platforms as an alternative source of post-event imagery in emergency situations and in a rapid response context, that require very high spatial resolution or real-time follow-up of events when available satellite images cannot provide it (e.g. earthquakes, urban flooding). The assessment of deployment techniques and legislative aspects is also included.

The call is divided in 2 lots:

— lot 1: unmanned aerial platforms,

— lot 2: manned aerial platforms.

II.1.6)Common procurement vocabulary (CPV)

79961200, 35613000, 60440000, 71354200, 71355100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total maximum budget is expected to be 1 200 000 EUR (all inclusive) over 4 years.

The total maximum budget for lot 1 is expected to be 580 000 EUR (all inclusive) over 4 years.

The total maximum budget for lot 2 is expected to be 620 000 EUR (all inclusive) over 4 years.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Unmanned aerial platforms

1)Short description

Lot 1 is related to the service related to the provision of images from fixed-wing lightweight unmanned aerial platforms to evaluate the feasibility of their use in the production of ortho-photos and digital surface models (DSM) for rapid mapping purposes in the context of emergency response.

2)Common procurement vocabulary (CPV)

79961200, 35613000, 60440000, 71354200, 71355100

3)Quantity or scope

The total maximum budget for lot 1 is expected to be 580 000 EUR (all inclusive) over 4 years.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Manned aerial platforms
1)Short description

Lot 2 is related to the service related to the provision of images from large format or push-broom digital aerial sensors to be used in the production of ortho-photos and digital surface models (DSM) and/or digital terrain models (DTM) for rapid mapping purposes in the context of emergency response.

2)Common procurement vocabulary (CPV)

79961200, 35613000, 60440000, 71354200, 71355100

3)Quantity or scope

The total maximum budget for lot 2 is expected to be 620 000 EUR (all inclusive).

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenders can be submitted by consortia of 2 or more economic operators (‘joint tender’). Each legal entity will be required to become a party to the contract in case of award, and shall assume joint and several liability towards the contracting authority for the fulfilment of the terms and conditions of the contract.

The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members when presenting an offer and signing the contract (proof must be submitted with the offer), and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other entities.

Subcontracting is allowed but the contractor shall retain full liability towards the contracting authority for implementation of the contract.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.

Tenders submitted by consortia must include:

(a) a document detailing the composition and constitution of the consortium;

(b) a letter signed by each consortium member, stating that they undertake to carry out the work, and specifying their role, qualifications and experience. The lead member must be duly authorised to submit the tender on behalf of the other members of the consortium.

Tenderers who fail to provide these documents may be automatically excluded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will not be eligible to take part in this contract award procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Council Regulation (EU, Euratom) No 966/2012 of 25.10.2012 (OJ L 298 of 26.10.2012).
Tenderers must furnish the documents stipulated in Article 143(1) of Commission Regulation (EU) No 1268/2012 of 29.10.2012 (OJ L 362 of 31.12.2012) (see tender documents). Should a contract be awarded and the value is above 134 000 EUR, the contractor will need to produce the supporting documents required in Article 143(2) in conjunction with Article 143(3) of Regulation (EU) No 1268/2012.
In the case of groupings, the information required shall be supplied by every member of the grouping including subcontractors to whom more than 20 % of the estimated total value of the contract will be subcontracted.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) copy of the profit & loss account and balance sheet for the last 2 years for which account have been closed;
Should the tender be submitted by a grouping, the evidence required in III.2.1, III.2.2 and III.2.3 must be submitted by every member of the grouping including subcontractors to whom more than 20 % of the estimated total value of the contract will be subcontracted.
If, for some exceptional reason which the contracting authority considers to be justified, the economic operator is unable to produce the references required under (a) above, he/she is permitted to provide evidence of his/her economic and financial capacity by any other means which the contracting authority deems suitable.
Minimum level(s) of standards possibly required: (b) for lot 1 the turnover of the last 2 financial years shall be above 150 000 EUR;
For lot 2 the turnover of the last 2 financial years shall be above 500 000 EUR.
In the case of groupings this minimum applies to the whole grouping including subcontractors.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

(a) a description of the professional qualifications (CV, education, experience, capabilities) of the members of the team the provider will allocate to the contract including the management staff. In order to harmonise the evaluation of staff qualification in the tendering procedure, tenderers are requested to group the CVs in predefined profiles. Each CV provided shall indicate the intended function in the delivery of the service.

1. Project manager:

— good knowledge of project management standards and methodologies,

— in-depth proven knowledge of geo-information use in emergency management services (EMS),

— in-depth proven knowledge of relevant remote sensing and GIS technology,

— in-depth proven knowledge of EMS operational service process,

— working knowledge of the English language.

2. Specialist in processing of aerial sensor data:

— knowledge of the principles of aerial photogrammetry,

— in-depth knowledge of relevant sensors used in the emergency management services,

— in-depth knowledge of remote sensing data processing tools and software,

— in-depth knowledge of relevant scripting and programming language for batch processing of remote sensing data,

— ability to work across operating systems,

— ability to work with GIS tools;

(b) a list of relevant services provided in the past 2 years, with sums, dates and recipients, public or private. The most important services shall be accompanied by certificates of satisfactory execution, specifying that they have been carried out in a professional manner and have been fully completed;

(c) an indication, of the proportion and the type of work of the contract which the supplier may intend to subcontract;

(d) proof that tenderers are authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register;

(e) the tenderer must prove capacity to draft reports in English (level C2 of the Common European Framework of Reference for Languages or equivalent);

(f) the tenderer must prove experience in survey techniques and data collection by providing project references of the past 2 years;

(g) for vertical photography, the contractor shall provide the validity of the calibration; certificate from the manufacturer for any sensor lenses that are proposed for the purposes of supply.

The evidence requested shall be provided by each member of the group in the case of joint tender and identified subcontractor whose intended share of the contract is above 20 %. However, a consolidated assessment will be made to verify compliance with the minimum capacity levels.

Minimum level(s) of standards possibly required:

(a) each profile shall have a minimum level of qualification. The minimum level of qualification has to be fulfilled by each person proposed and related CV for each profile (1 person per profile).

1. Project manager:

— minimum 5 years of relevant studies and experience after secondary school,

— minimum 10 years of professional experience in the field of satellite remote sensing, data processing, GIS, and digital cartography,

— minimum 5 years of experience in the management of projects related to aerial data processing and/or digital map production.

2. Specialist in processing of aerial sensor data:

— minimum 5 years of relevant studies and experience after secondary school,

— minimum 5 years of professional experience in the field of remote sensing data processing,

— minimum 2 years of professional experience in projects requiring fast processing of aerial sensing for digital map production;

(b) for lot 1 proof of experience in the field of unmanned aerial systems for mapping purposes with at least 3 projects delivered in this field in the last 3 years.

for lot 2 proof of experience in deploying professional digital photogrammetric set-up using large format or push-broom digital aerial cameras with at least 5 projects delivered in this field in the last 3 years.

In the case of groupings of suppliers, the criterion above will be assessed in relation to the combined capacities of all members of the grouping.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JRC/IPR/2014/G.2/0011/OC.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 13.10.2014 – 10:00

Place:

JRC Ispra, external building, room 7, via Enrico Fermi 2749, 21027 Ispra VA, ITALY.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Please provide to jrc-ipsc-procurement@ec.europa.eu the names of the people attending the opening session together with a copy of the identity card/passport, within and not later than 6.10.2014.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Documents and communications related to this procedure are available free of charge at the following website: http://web.jrc.ec.europa.eu/callsfortender/

Any additional information and reply to request for clarifications will be published on this website. It is therefore the responsibility of the applicants to check this website on a regular basis.

Based on Article 134(1)(f) of Regulation (EU, Euratom) No 1268/2012 the Commission may enter into negotiated procedures with the winning tenderer of the present call for tender for services similar to those of the present notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge of the plaintiff.
A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

8.8.2014


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