273983-2014: Luxembourg-Luxembourg: EIB – Editorial services


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Section I: Contracting authority

I.1)Name, addresses and contact point(s):

European Investment Bank, 98–100, boulevard Konrad Adenauer, 2950Luxembourg, LUXEMBOURG. Contact: Mrs Véronique Paulon, Procurement and Purchasing Division, ref.: VP-1208. Tel. +352 4379-1. Fax +352 437704. E-mail: occo-procurement@eib.org

Further information can be obtained at:

As in abovementioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

As in abovementioned contact point(s).

Tenders or requests to participate must be sent to:

As in abovementioned contact point(s).

I.2)Type of the contracting authority and main activity or activities:

European institution/agency or international organisation.

The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Editorial services.

II.1.2)Type of contract and location of works, place of delivery or of performance:


Service category: No 27.

NUTS code: LU000.

II.1.3)The notice involves:

The establishment of a framework agreement.

II.1.4)Information on framework agreement:

Framework agreement with several operators.

Duration of the framework agreement: Duration in year(s): 2 years renewable for 2 more years.

II.1.5)Short description of the contract or purchase(s):

As part of its external communication strategy to increase visibility vis-à-vis its various audiences (stakeholders, clients, counterparts, media, general public, etc.) and to support its business priorities and developments, the European Investment Bank uses internal and external editorial services for both print material (activity reports, thematic and regional flyers, brochures and leaflets, quarterly magazine (EIB information), case studies) and online material (website, e-newsletter, etc.).

More specifically, the EIB is interested in:

— texts written in an attractive way for EIB external print publication (reports, flyers, brochures) or contributed articles from 1 to 100 pages,

— editorial review of texts for internal use such as internal reports,

— texts written in an attractive way for the EIB website. The providers will also have to write and review short texts for publication on the EIB website. The deadlines for online material will be considerably shorter than those for print,

— the commissioned service providers would be responsible for writing texts in a clear style without jargon as well as reviewing texts within tight deadlines, and working in close cooperation with and under the guidance of the EIB’s editorial team.

The services requested are divided into 2 lots. Bidders can apply for 1 or more lots.

— lot 1: frequent editorial services provided on site,

— lot 2: exceptional requests for editorial services.

NB: in order to take part in this call for tender, interested candidates should request the complete tender specifications from the EIB beforehand. The criteria set out in the specifications should be taken into account when drawing up tenders.

Requests should be sent to the address in point I.1.

II.1.6)Common procurement vocabulary (CPV):

22000000, 22120000, 22150000, 22100000.

II.1.8)Division into lots:


Tenders should be submitted for: 1 or more lots.

II.1.9)Variants will be accepted:


II.2)Quantity or scope of the contract

Information about lots

Lot No 1: Frequent editorial services provided on site

1)Short description:

For this lot, the provider(s) selected should be physically present in Luxembourg and able to reach the Bank within a limited time-frame.

2)Common procurement vocabulary (CPV):

22000000, 22120000, 22150000, 22100000.

Lot No 2: Exceptional requests for editorial services

1)Short description:

For this lot, the provider(s) selected do not necessarily work on site nor are they bound by a permanent delivery of content unless there is a specific request.

2)Common procurement vocabulary (CPV):

22000000, 22120000, 22150000, 22100000.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.4)Other particular conditions to which the performance of the contract is subject:


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met:

The tenderers shall provide a declaration on their honour, duly signed and dated by an authorised representative, stating that they are not in one of the situations of exclusion listed in this Annex 5a. In the case of a joint tender, the declaration on the honour shall be provided by all the members of the group. The successful tenderer shall provide the documents mentioned as supporting evidence in Annex 5a before signature of the framework and within a deadline given by the EIB.

In the case of award of the framework agreement, the following evidence shall be provided upon request and within the time limit set by the EIB.

For situations described in (a), (b) and (e) of the declaration on their honour, production of a recent extract from the judicial record is required or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied. Where the tenderer is a legal person and the national legislation of the country in which the tenderer is established does not allow the provision of such documents for legal persons, the documents should be provided for natural persons, such as the company directors or any person with powers of representation, decision-making or control in relation to the tenderer.

For the situation described in point (d) of the declaration on their honour, recent certificates or letters issued by the competent authorities of the State concerned are required. These documents must provide evidence covering all taxes and social security contributions for which the tenderer is liable, including for example, VAT, income tax (natural persons only), company tax (legal persons only) and social security contributions.

For any of the situations (a), (b), (d) or (e) of the declaration on their honour, where any document described in the 2 paragraphs above is not issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country.

III.2.2)Economic and financial capacity:

Minimum level(s) of standards possibly required:

Tenders shall include the following general information with respect to the tenderer:

— name, address, telephone and fax numbers and e-mail address,

— contact person for the tender (name, first name, post, telephone and fax number, e-mail address, address),

— legal form,

— names and duties of managerial staff,

— copy of the company’s articles of association,

— certificate of enrolment in the professional or trade register in accordance with the legislation of the Member State in which the tenderer is established.

Assessment of the tenderer’s financial and economic capacity to carry out the services covered by this call for tenders will be based on the provision of the following documents:

— proof of professional indemnity insurance,

— a statement of overall turnover during the last 3 financial years with an indication of the turnover related to services similar to the services covered by this call of tenders.

Tenderers must have the economic and financial capacity to perform the contract, assessed on the basis of the following criteria:

— generation of an overall operating profit over the last 3 financial years (for the sake of clarity, it is not necessary to have made an operating profit in each of the last 3 years as long as the total amount over the 3 years is positive),

— minimum 5 clients per year over the last 3 years.

III.2.3)Technical capacity:

The applicant has to comply at least with the following criteria:

Details are outlined in the relevant terms of references, which have to be required in the contact indicated under point I.1.

Minimum level(s) of standards possibly required:

Technical capacity of the tenderers to carry out the services covered by this call for tenders will be assessed on the provision of the following evidence:

— 3 years of editorial experience, evidenced by completed articles, reports, flyers, brochures in the period 2011–2013 (references to be included),

— technical expertise of the tenderer as evidenced by a selection (to be made by the applicant) of 3 completed editorial works in the period 2011–2013 (with price specifications),

— evidence that the tenderer can provide editorial services in English (and ideally in French or German), by providing 1 relevant material.

III.2.4)Reserved contracts:


III.3)Conditions specific to service contracts

III.3.1)Execution of the service is reserved to a particular profession:


Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure:


IV.2)Award criteria

IV.2.1)Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2)An electronic auction will be used:


IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Ref. VP-1208.

IV.3.2)Previous publication(s) concerning the same contract:


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Payable documents: no.

IV.3.4)Time limit for receipt of tenders or requests to participate:

19.9.2014 (23:59).

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:


IV.3.7)Minimum time-frame during which the tenderer must maintain the tender:

Duration in days: 180 (from the date stated for receipt of tender).

IV.3.8)Conditions for opening tenders:

Place: European Investment Bank headquarters, Luxembourg.

Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information

VI.1)This is a recurrent procurement:


VI.2)Contract related to a project and/or programme financed by EU funds:


VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures:
VI.4.2)Lodging of appeals:

Precise information on deadline(s) for lodging appeals:

Within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge.

VI.5)Date of dispatch of this notice:



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