268946-2014: Germany-Cologne: Implementation of the SOFIA programme within technical cooperation activities of the European Aviation Safety Agency


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Aviation Safety Agency
PO Box 10 12 53
For the attention of: Procurement Services Department
50452 Cologne
Telephone: +49 22189990000
E-mail: tenders@easa.europa.eu
Fax: +49 22189990999

Internet address(es):

General address of the contracting authority: http://www.easa.europa.eu

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

Other: Aviation safety.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Implementation of the SOFIA programme within technical cooperation activities of the European Aviation Safety Agency.

II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The main places of execution shall be EASA’s premises in Cologne or Brussels, the contractor’s premises (including any other location suitable to his needs), and any country in the world where the Agency conducts technical cooperation activities and where EASA is willing to implement the project.
As the case may be, the place(s) of execution of the services shall be specified in the specific contracts for each assignment.

NUTS code DEA23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 500 000 EUR

II.1.5)Short description of the contract or purchase(s)

Further design, development and maintenance of the SOFIA application and implementation and follow-up of the SOFIA programme as commissioned by the EASA.

The contract will consist of the following main services:

a) further development, hosting and maintenance and (help-desk) support of the SOFIA application;

b) assistance in the implementation of the SOFIA programme in recognised partner organisations/authorities within the international cooperation activities of EASA, including data hosting services, where applicable;

c) support to EASA in managing the user community forum, bug tracking and offering help desk assistance to end users.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72200000, 79417000 – MA01 – MA02 – MA05 – QB55, 72220000, 72250000, 72260000, 72262000, 72263000, 72265000, 72266000, 72267000, 72300000, 72320000, 79400000, 79420000, 79421000, 80511000, 72317000, 72316000, 73220000, 79411000, 79411100, 79342311, 79342320, 79342300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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