259882-2014: Luxembourg-Luxembourg: Reproduction of plans and other documents


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament
plateau de Kirchberg
Contact point(s): Directorate-General for Infrastructure and Logistics
For the attention of: Contracts and Procurement Unit
2929 Luxembourg
E-mail: inlo.ao-lux@ep.europa.eu

Internet address(es):

General address of the contracting authority: http://europarl.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=560

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Reproduction of plans and other documents.

II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Luxembourg.

NUTS code LU000

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

The European Parliament has decided to launch this invitation to tender procedure for services to reproduce plans and other documents for some of its departments in Luxembourg, covering A4 to A0+ formats, including delivery.

II.1.6)Common procurement vocabulary (CPV)

79811000, 79821000, 79822000, 79823000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:
The estimated annual volume for reproductions is as follows:

55 000 A4 pages, 27 500 A3 pages, 2 150 m2 of large formats on plain and tracing paper, digitisation of 100 large-format plans, various sundry work: digitisation of complete binders, printing of files, bindings and brochures, as well as individually priced work.

Generally speaking, the services are ordered electronically and physically delivered to the European Parliament in Luxembourg-Kirchberg. They are provided during office hours and, in exceptional cases, over the weekend and at night.

The detailed estimates can be found in the price schedule; part of the invitation to tender documents that can be downloaded.

It should be noted that the quantities given in the invitation to tender documents are indicative quantities derived from an average estimate of requirements during the term of the framework contract, so that tenderers can assess the scale of the contract and provide their best offer, and so that the European Parliament can compare offers in line with the price criterion based on an estimated model of consumption. However, the quantities effectively ordered may be higher or lower than the estimate. The tenderer awarded the contract cannot assume a minimum or maximum order quantity and, by tendering, undertakes to meet effective orders in line with the European Parliament’s requirements.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No guarantee is required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly invoices shall be payable within 30 days.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No form is required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: participation in this invitation to tender procedure is open on equal terms to all natural persons, legal entities and public bodies who fall within the scope of the treaties — particularly all natural persons, legal entities and public bodies from a Member State of the European Union — and to all natural persons, legal entities and public bodies of non-member countries which have entered into a special agreement with the European Union in the public procurement field, under the conditions laid down in this agreement.
The European Parliament requires tenderers to have the administrative authorisations necessary to perform the activity involved in the contract in accordance with national law.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: — copy of the complete financial statements (balance sheet, profit and loss account, cash flow table and annexes) published in the annual report and audited or, should this not be obligatory, certified exact and sincere by a representative of the tenderer, for at least the past 2 financial years for which accounts have been closed.
Minimum level(s) of standards possibly required: — minimum annual turnover of 75 000 EUR in the field covered by the contract to be awarded, during the past 2 financial years for which accounts have been closed,
— positive gross operating surplus (EBITDA) during the past 2 financial years for which accounts have been closed.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

— list of main services provided over the past 3 years, with the values, dates and public or private recipients involved; for services and supplies for a European institution, proof must be provided in the form of certificates issued or countersigned by the appropriate body,

— description of the technical equipment, tools and materials used by the company to carry out the contract,

— reproduction samples corresponding to different service types, in accordance with the price schedule, enabling the quality of printing and of the medium used to be assessed.

Minimum level(s) of standards possibly required:

— at least 3 years’ experience in providing services similar to those required in this contract,

— availability of reprographic material and equipment necessary to provide the services in the quality and quantity sought:

to guarantee quality and rapid performance, the following tasks under the contract cannot be subcontracted; they must be carried out directly by the contractor: all large-format reproductions from DIN A2 inclusive.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The European Parliament reserves the right to take up the option to use a negotiated procedure under Article 134(1)(f) of the rules of application of the Financial Regulation, to entrust the successful tenderer with new services consisting in the repetition of similar services, provided that these services conform to the basic project of this invitation to tender.

‘Time limit for receipt of tenders or requests to participate’ (point IV.3.4) should be understood as the time limit for submission of tenders, i.e. the last day on which tenders must be delivered to the post office or directly to the European Parliament. Any tender sent after this date will not be considered.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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