25734-2015: Belgium-Brussels: Purchase of video sequences, photographs and background music, including their copyrights and related rights


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Belgium-Brussels: Purchase of video sequences, photographs and background music, including their copyrights and related rights

2015/S 017-025734

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament, Directorate-General for Communication, Directorate for Media, Audiovisual Unit
rue Wiertz 60
For the attention of: Jose Viejo Manzanal, PHS 01A063
1047 Brussels
BELGIUM
E-mail: avtenders@europarl.europa.eu

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Address of the buyer profile: http://www.europarl.europa.eu/tenders/invitations.htm

Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Purchase of video sequences, photographs and background music, including their copyrights and related rights.

II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Brussels and Strasbourg.

NUTS code FR421,BE100

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 920 000 EUR

II.1.5)Short description of the contract or purchase(s)

This interinstitutional contract aims to provide the participating EU institutions with thematic, historical and current affairs video sequences and photographs, and background music, including purchasing their copyrights and related rights, particularly rights vis-à-vis archiving, reproduction, communication to the public as well as secondary and derivative usage.

The video sequences, photographs and background music will be incorporated into video productions (documentaries, clips, magazines, image banks), series of photographs, to illustrate the websites (Internet and intranet) of the European Parliament or the European Commission and the events they organise.

II.1.6)Common procurement vocabulary (CPV)

92400000, 79995100, 79995200, 92121000, 92512000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 920 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Historical, thematic and current affairs videos

1)Short description

Audiovisual productions produced by the Parliament and the Commission for journalists or the general public may sometimes require the use of video images from press agencies or archive collections. The European Parliament and the European Commission are seeking to set up a framework contract with a provider of archive and current affairs video images to cover this requirement as fully as possible.

2)Common procurement vocabulary (CPV)

92400000, 79995100, 79995200, 92121000, 92512000

3)Quantity or scope

Estimated value excluding VAT: 400 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Historical, thematic and current affairs photographs
1)Short description

Publications produced by the Parliament and the Commission for journalists and the general public may sometimes require the use of photographs from press agencies or archive collections. The Parliament and the Commission are seeking to set up a contract with a provider of historical, thematic and current affairs photographs.

2)Common procurement vocabulary (CPV)

92400000, 79995100, 79995200, 92512000, 92121000

3)Quantity or scope

Estimated value excluding VAT: 600 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Still illustration images commonly referred to as ‘microstock’
1)Short description

Publications produced by the Parliament and the Commission for journalists and the general public may sometimes require the use of still illustration images (commonly referred to as ‘microstock’). The Parliament and the Commission are seeking to set up a contract with an agency for the provision of images of this kind.

2)Common procurement vocabulary (CPV)

92400000, 79995100, 79995200, 92121000, 92512000

3)Quantity or scope

Estimated value excluding VAT: 600 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Music and background music
1)Short description

Video and audio programmes produced by the Parliament and the Commission for journalists and the general public may sometimes require the use of music and background music from professional catalogues (commonly referred to as ‘catalogue music’, ‘stock’ or ‘background music’). The Parliament and the Commission are seeking to set up a contract with a catalogue owner to cover this requirement as fully as possible.

2)Common procurement vocabulary (CPV)

92400000, 79995100, 79995200, 92512000

3)Quantity or scope

Estimated value excluding VAT: 320 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes

Description of particular conditions: see draft framework contract — Article I.15 Intellectual property — Copyrights and image rights (http://www.europarl.europa.eu/tenders/invitations.htm).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

COMM/DG/AWD/2014/350.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 16.3.2015 – 10:00

Place:

European Parliament, rue Wiertz 60, József Antall (JAN) Building, floor -2, conference room -2Q129, 1047 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: on pain of being denied access to the opening of tenders, tenderers wishing to attend should confirm this by e-mail (avtenders@europarl.europa.eu) no later than 2 working days before the tender opening date, limiting their representation to 1 person. Those who do not confirm attendance will be denied access to the opening of tenders. The names of people attending the opening of tenders must be given in the aforementioned notification.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The European Parliament reserves the right to use the negotiated procedure, without prior publication of a contract notice, under Article 134(1)(f) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.1.2015


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