253772-2015: Luxembourg-Luxembourg: CEI 2015/03/OP/Co-publishing — Publishing and commercial distribution of specialised EU material in paper and electronic formats


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Call for expressions of interest

Section I: Contracting authority

I.1)Name, addresses and contact point(s):

Publications Office of the European Union, attention: Calls for Tenders, Contracts and Copyright Unit, 2, rue Mercier, 2985 Luxembourg, LUXEMBOURG. Tel. +352 2929-44331. Fax +352 2929-42672. E-mail: op-appels-offres@publications.europa.eu

Further information can be obtained from:

The abovementioned contact point(s).

Specifications and additional documents can be obtained from:

The abovementioned contact point(s).

Applications must be sent to:

The abovementioned contact point(s).

I.2)Type of the contracting authority:

European institution/agency or international organisation.

I.3)Main activity:

General public services.

I.4)Contract award on behalf of other contracting authorities:

The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the call for expressions of interest

II.1)Title attributed to the call for expressions of interest:

CEI 2015/03/OP/Co-publishing — Publishing and commercial distribution of specialised EU material in paper and electronic formats

II.2)Type of contract and location of works, place of delivery or of performance:

Services.

Service category No 15: Publishing and printing services on a fee or contract basis.

Main site or location of works, place of delivery or of performance:

On the contractor’s premises.

II.3)Description of the field or fields covered by the call for expressions of interest:

The aim of this call for expressions of interest is to establish a list of publishers interested in the publishing and commercial distribution of specialised EU material in paper and electronic formats. The services will involve all aspects of layout, editing, printing and commercial distribution.

The material in question will be of an academic, scientific or technical nature, and the manuscripts will come from EU author services (institutions and agencies) working in fields such as scientific research, economy and finance, law, environment, education, employment, business, and politics. The material will mainly be in English, but also occasionally in other European languages.

The Publications Office of the European Union will make the manuscript available to the contractor, and the latter will then be expected to produce a high-quality final product for distribution worldwide to a targeted academic readership. The contractor will be expected to provide the Publications Office of the European Union with an electronic file of the final product and a certain number of free paper copies. Depending on the nature of the project, the European Union may buy back a number of paper copies of the final work at a reduced price for its own use, and/or purchase an open access licence in specific cases.

All other costs are to be borne by the contractor, and all profits from sales will be in the contractor’s favour. Please note that the European Union no longer accepts any royalties on EU material.

In general, the copyright on the material shall remain with the European Union or an EU entity if the latter has its own legal personality.

With regard to point II.7) please note that the estimated value of the contracts will be below 60 000 EUR.

II.4)Information about lots:

This call for expressions of interest is divided into lots: no.

II.5)Information about subcontracting:

The subcontracting is accepted: yes.

Conditions for subcontracting:

1. A candidate/tenderer wishing to make use of subcontracting has to submit for the approval of the Publications Office of the European Union the following documents:

a) declaration on the grounds of exclusion, covering the exclusion criteria of point IV.2, signed by the legal representative of the proposed subcontractor;

b) a letter of intent, signed by the legal representative of the proposed subcontractor, stating:

— intention of the company to collaborate with the candidate/tenderer, if the latter is awarded the contract,

— roles and responsibilities of the subcontractor.

The Publications Office of the European Union reserves the right to ask for additional documents in order to verify whether the proposed subcontractor is not subject to exclusion.

2. The documents concerning subcontracting shall be submitted by the candidates/tenderers at the latest when submitting an offer in the future procurement procedure based on the list resulting from this call for expressions of interest. When submitting an offer, tenderers will need to state explicitly the proportion of the proposed subcontracted tasks (in %) against the total volume of the tasks to be assigned under the procedure in question.

3. Finally, if the subcontracting is approved by the Publications Office of the European Union, the contractor remains fully liable towards the Publications Office of the European Union for the proper performance of the contract as a whole. Accordingly:

— the Publications Office of the European Union will treat all contractual matters (e.g. payment) exclusively with the contractor, whether or not the tasks are performed by a subcontractor,

— under no circumstances can the contractor avoid liability towards the Publications Office of the European Union on the grounds that the subcontractor is at fault.

II.6)Common procurement vocabulary (CPV):

22100000.

II.7)Additional Information:

Individuals or organisations who are interested in having their name entered on a list of potential contractors are invited to submit an application in accordance with the rules set out in point VI.1).

Upon examination of the applications received, the contracting authority will draw up a list of potential contractors who may be invited to reply to specific invitations to tender in the future. The list resulting from this notice will be used for public contracts of the following type:

— service contracts under Annex IIA to Directive 2004/18/EC of the European Parliament and of the Council, except for research and development contracts in category 8 of this Annex worth less than the threshold in the Directive (as of 1.1.2014, this threshold is 134 000 EUR). It may also be used for low-value contracts.

Whenever a specific contract is to be concluded, the contracting authority will send details of the proposed project to the applicants on the list that work in the subject area of the project in question.

Inclusion on a list of potential contractors does not guarantee in any way that the contracting authority will award a contract to any of these contractors.

Section III: Legal, economic, financial and technical information

III.1)Legal form to be taken by the grouping of suppliers, contractors or service providers to whom a contract might be awarded:

If the contract is awarded to a grouping, the latter must take on a legal form prior to contract signature if it will act as a sole service provider or designate one of its members as a group leader to represent the other members. The members of the grouping must be jointly liable for any contract with the European Union based on the list.

Where a grouping is involved, the criteria in point IV.3) will apply both to the grouping as a whole and to its individual members:

— for the exclusion criteria,

— for the selection criteria concerning economic standing and professional competence, but only to the grouping as a whole for the selection criteria concerning technical competence.

III.2)Economic and financial standing:

See point IV.3)(d).

III.3)Technical competence:

See point IV.3)(c).

III.4)Professional competence:

See point IV.3)(b).

Section IV: Procedure

IV.1)Type of procedure:

Restricted.

IV.2)Grounds for exclusion:
Applicants shall be excluded from participating in a contract if:

(a) they are bankrupt, being wound up or have suspended business activities, their affairs are being administered by the court, they have entered into an arrangement with creditors or similar measures or are the subject of any proceedings of that nature, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

(b) they have been convicted of an offence concerning their professional conduct by a judgment which is not open to appeal;

(c) they have been guilty of grave professional misconduct;

(d) they have not fulfilled obligations relating to the payment of social security contributions or taxes;

(e) they are guilty of serious misrepresentation in supplying the information required by the authorising department;

(f) other:

Where a grouping is involved, the exclusion criteria will apply both to the grouping as a whole and to its individual members.

Candidates must attest that they are not in any of the aforementioned situations by filling in and signing the form ‘Declaration of honour on exclusion criteria and absence of conflict of interest’ which covers the exclusion criteria of this point and is available on the website of the Publications Office of the European Union: http://publications.europa.eu/en/web/about-us/procurement under the title ‘Calls for expressions of interest’. The contracting authority may ask for evidence concerning this information if it believes that the tenderer to whom the contract is to be awarded may be in one of the exclusion situations.

IV.3)Selection criteria:
The assessment of professional competence, technical capability and economic standing will be based on the following information to be submitted by candidates:

(a) an identification sheet for the company, stating the corporate name(s), legal status, address, telephone and fax numbers, VAT number and bank details (the following form, available on the website http://publications.europa.eu/en/web/about-us/procurement of the Publications Office of the European Union under the title ‘Calls for expressions of interest’ must be filled in: ‘Identification form’);

(b) a brief description (maximum 2 pages) of their activities, related to the scope of this call for expressions of interest;

(c) examples of 3 titles which were published over the past 2 years in the fields described in II.3). The following details must be provided for each title:

— bibliographic references,

— distribution channels and strategy,

— internet links to the titles;

(d) a statement showing overall annual turnover for the past 2 financial years in the fields described in II.3);

(e) a statement of the lowest value at which the candidates will consider any contract for which they wish to be consulted (optional).

IV.4)Administrative information

IV.4.1)File reference number:

CEI 2015/03/OP/Co-publishing.

IV.4.2)Period of validity of the list resulting from this call for expressions of interest:

The list will be valid for 3 years from the date on which this notice is sent to the Publications Office of the European Union.

Applications to appear on this list may be submitted at any time during the period of validity of this list, with the exception of the last 3 months of that period.

IV.4.4)Language(s) in which applications may be submitted:

Any EU official language.

Section VI: Complementary information

VI.1)Presentation and submission of applications:
Applications must be submitted electronically. Applicants shall send an e-mail with the following wording in the subject field:

‘Call for expressions of interest 2015/03/OP/Co-publishing — APPLICATION FROM [company’s name]’ to the following address:

op-appels-offres@publications.europa.eu

Candidates will be informed within 4 weeks of receipt of their application whether or not it has been accepted.

The file must contain all the documents needed to prove the candidates’ suitability for inclusion on the list in terms of the criteria given in points IV.2) and IV.3).

VI.3)Date of dispatch of this notice:

13.7.2015.



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