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Section I: Contracting authority
European Commission, DG Justice, Unit JUST/A4 Programme Management
Office MO59 04/21
For the attention of: Mr Renatas Mazeika
Telephone: +32 22962152
Fax: +32 22988812
General address of the contracting authority: http://ec.europa.eu/justice/newsroom/contracts/index_en.htm
Electronic access to information: http://ec.europa.eu/justice/newsroom/contracts/index_en.htm
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
European institution/agency or international organisation
General public services
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Support for targeted communication activities to fight discrimination and stereotypes against the Roma population and support for voluntary initiatives promoting mutual learning and twinnings among local and regional public authorities on Roma integration across the European Union.
Service category No 11: Management consulting services  and related services
Main site or location of works, place of delivery or of performance: Contractor’s premises.
The notice involves a public contract
II.1.4)Information on framework agreement
The purpose of this contract is to support targeted communication activities at the local level to fight discrimination and stereotypes against the Roma population and to support voluntary initiatives promoting mutual learning and twinnings among local and regional public authorities on Roma integration across the European Union.
More specifically, the main objectives of the contract are to:
— combat prejudices and discrimination against the Roma population through targeted communication activities toward a targeted audience at the local level in the EU,
— develop twinnings among a number of local and regional authorities in order to lead to the development of concrete outputs supporting Roma integration locally and encouraging the corresponding network thus made.
The contract will cover all the countries of the European Union, with a special focus on Bulgaria, the Czech Republic, Germany, France, Italy, Hungary, Romania and the Slovak Republic.
30196100, 32412000, 73220000, 79952100, 80500000, 39294100, 64216200, 79411000
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Variants will be accepted: no
II.2)Quantity or scope of the contract
Estimated value excluding VAT: 2 000 000 EUR
This contract is subject to renewal: no
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
See tender specifications.
See tender specifications.
See tender specifications.
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
Information and formalities necessary for evaluating if the requirements are met: See tender specifications.
Information and formalities necessary for evaluating if the requirements are met: In order to prove their economic and financial capacity, the tenderers (i.e. in the case of a joint tender, the combined capacity of all members of the consortium and identified subcontractors) must show that their annual consolidated turnover exceeds 1 000 000 EUR (average for the past 3 years).
The following evidence should be provided:
— the completed ‘Simplified balance sheet’ and ‘Simplified profit & loss account’ completed for the last 3 years,
— copy of the profit & loss account and balance sheet for the last 3 years for which accounts have been closed,
— failing that, appropriate statements from banks,
— if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide 1 or the other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer’s economic and financial capacity.
Information and formalities necessary for evaluating if the requirements are met:
a. Criteria relating to tenderers:
The tenderer’s professional and technical capacity will be assessed based on an organisational chart outlining the tasks of each individual person proposed by the tenderer. The tenderer will demonstrate that it possesses the necessary competences in the main areas as described below in order to meet the abovementioned objectives.
The team shall fulfil the following minimum criteria:
— at least 1 member of the team shall have proven a minimum of 5 years’ experience in working with local and regional authorities,
— at least 2 members of the team should have relevant experience in social inclusion public policies. Specific experience in policies to support Roma integration or marginalised communities and a very good knowledge of local context in the focus countries is an asset,
— at least 1 member of the team should have relevant and proven experience with coordinating networks of representatives from public authorities and with supporting mutual learning and cooperation,
— at least 1 member of the team should have relevant experience in drafting reports for a pan-European audience.
The person identified as coordinator/project director of the contract shall have:
— proven ability to perform the coordination and the administrative tasks involved in organising and managing contracts and projects at the European level. The Commission will assess this criterion on the basis, inter alia, of a list of previous activities in this field submitted by the bidder,
— the ability to call on the necessary expertise to work with local and regional authorities across the EU. The Commission will assess this criterion, inter alia, on the basis of a clear description of previous collaboration with local and regional authorities.
The selection criteria to be satisfied jointly by the members of the team are as follows:
a) proven ability to perform the coordination and the administrative tasks involved in organising and managing contracts and projects at the European level;
b) the proven ability to set up the appropriate organisational structure to carry out all the tasks involved, including all logistical tasks involved;
c) very good knowledge of EU working languages, particularly English and French to facilitate communication with the Commission;
d) strong planning and organisational skills and the ability to facilitate meetings.
If several service providers/subcontractors are involved in the bid, they must jointly have the professional and technical capacity to perform the tasks to which they are assigned.
The following evidence should be provided to fulfil the above criteria:
1. tenderers should provide with their offer a detailed curriculum vitae of each staff member responsible for carrying out the work, including his or her educational background, degrees and diplomas, professional experience, research work, publications and linguistic skills. The CVs shall be presented, preferably, in accordance with the Commission Recommendation on a common European format for curricula vitae, published in OJ L 79 of 22.3.2002, p. 66;
2. a list of the principal services of the same type provided in the past 5 years, with the sums, dates and recipients, whether public or private, of the services provided, together with certificates issued or countersigned by public authorities or by private clients or, failing this, simply declared by the service provider to have been effected;
3. part of the contract which the service provider intends to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
Execution of the service is reserved to a particular profession: no
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
An electronic auction will be used: no
Time limit for receipt of requests for documents or for accessing documents: 23.9.2014
Payable documents: no
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
Any EU official language
Duration in months: 6 (from the date stated for receipt of tender)
rue Montoyer 59, 1040 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative of each tenderer may attend the opening of the bids.
Section VI: Complementary information
This is a recurrent procurement: no
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained