248695-2014: Italy-Ispra: Framework service contract regarding the development of evidence-based recommendations on breast cancer


IMPORTANT NOTE

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III.1.1)Deposits and guarantees required:

Please refer to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate can be submitted by consortia of 2 or more economic operators (‘joint tender’). Each legal entity will be required to become a party to the contract in case of award, and shall assume joint and several liability towards the contracting authority for the fulfilment of the terms and conditions of the contract.

The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members when presenting an offer and signing the contract (proof must be submitted with the offer), and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.), on behalf of all other entities.

It is mandatory that joint candidatures or candidatures from groupings include a letter of intent from each member of the grouping, including proposed subcontractors, confirming their participation as described in the submitted bid in case of award of the contract.

Subcontracting is allowed but the contractor shall retain full liability towards the contracting authority for implementation of the contract.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected contractor will work closely with the guideline development group (GDG) of the new European guidelines on breast cancer screening and diagnosis to be developed for the European Commission initiative on breast cancer (ECIBC) project. The contractor will not be part of the GDG; however, once the contract is signed, each contractor’s member (including consortium members and any proposed subcontractors) will follow the rules applied to GDG members regarding the assessment and management of conflict of interest. This means that the interests of each member of the contractor’s team assigned to carry out the service will be assessed periodically with a more detailed form, this assessment being focused on the specific guideline question/section in which he or she will be involved. Therefore, a member of the contractor’s team or subcontractor may be withdrawn from that specific question/section if an interest is detected and judged to be relevant. In this case, the contractor must replace the excluded person. The proposed person, in case of replacement, will have to satisfy the same minimum requirements as those of the person to be replaced, including verification of CVs (or equivalent).
Due to the timing and personnel constraints, the contracting authority may decide to impose liquidated damages should the contractor fail to perform his obligations.
After signature of the contract, the contractor will be required to obtain access to additional databases, within the scope of the service described, than those mentioned at point III.2.3(d) which will be specified upon need.

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will not be eligible to take part in this contract award procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Council Regulation (EU, Euratom) No 966/2012 of 25.10.2012 (OJ L 298 of 26.10.2012).
Should a contract be awarded, the contractor will need to produce the supporting documents required in Article 143(2) in conjunction with Article 143(3) of the rules of application.
In the case of groupings of contractors, the information required must be supplied by all members of the grouping, including subcontractors with an estimated individual budget share of more than 20 %.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Candidates must provide a statement as to overall company turnover realised during the last 3 years (2011–2012–2013) and a statement as to overall company turnover relating to services similar to those for which they are submitting a candidature realised during the last 3 years (2011–2012–2013);
(b) appropriate statements from banks as regards current financial standing.
In the case of groupings of candidates, the documents required must be provided by every member of the grouping.
Minimum level(s) of standards possibly required: For point III.2.2(a), the minimum average annual turnover for the last 3 closed financial years was greater than 600 000 EUR.
In the case of groupings of candidates, this criterion will be assessed in relation to the combined capacities of all members of the grouping.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

(a) Proof that the candidates are authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.

(b) Candidates must have professional experience in:

1. systematic review development providing a list and description of activities in the field of systematic reviews with sums, dates and recipients, public or private. The list shall have references to projects or documents such as annual reports, publications, confirming the candidate’s required experience in the field;

2. evidence-based guideline development providing a list and description of activities in the field of systematic reviews with sums, dates and recipients, public or private. The list shall have references to projects or documents such as annual reports, publications, confirming the candidate’s required experience in the field.

(c) Candidates must provide a detailed account of the non-human resources (e.g. software) necessary to conduct the tasks, addressing in detail available research facilities and equipment, demonstrating they are in a position to carry out the services described in Section II.1.5.

(d) Candidates must demonstrate access rights to relevant databases and publications to be used to provide the service.

(e) Candidates must provide a detailed description (CVs) of the pool of team members assigned to the service with name and function of the proposed person, organisation he/she is working in, date when he/she joined the organisation, actual contractual relation with the candidate, time allocation.

(f) Candidates must indicate the general methodology to be used which shall follow the GRADE and DECIDE approach to assess the quality of the evidence (and to rate its strength) and to develop the recommendations (and to rate their strength).

This requirement is based on the applicability of this approach to the public health area, also by international organisations like the World Health Organisation.

(g) An indication of the proportion and the type of work of the contract which the supply provider may intend to subcontract.

In the case of groupings of contractors, the documents required must be provided by every member of the grouping.

Minimum level(s) of standards possibly required:

Minimum includes:

(b) For 1 and 2, at least 2 years of professional experience.

(c) Systematic review software, guideline development software, statistical software, reference management software.

(d) In principle, access to Medline, to the Cochrane Library, Embase and Cinhal (or justified equivalent).

(e)

1. Project coordinator (0,5 full-time equivalent):

— postgraduate qualifications in a relevant subject (social science, public health policy, epidemiology, statistics, or a health-related discipline) or, as an alternative, an equivalent level of knowledge acquired through experience and further training/development,

— at least 5 years of relevant professional experience in project coordination,

— experience in participating in international research projects,

— ability to coordinate and perform systematic reviews,

— ability to coordinate and develop evidence-based guidelines,

— ability to write in English to the standard of peer-reviewed publications,

— ability to communicate verbal information in English, accurately and in an accessible language, to an audience of varied technical backgrounds.

2. Senior systematic reviewer/guideline developer (1 full-time equivalent):

— postgraduate qualifications in a relevant subject (social science, public health policy, epidemiology, statistics, or a health-related discipline) or, as an alternative, an equivalent level of knowledge acquired through experience and further training/development,

— at least 4 years of relevant professional experience in performing systematic reviews,

— at least 4 years of relevant professional experience in developing evidence-based guidelines,

— experience in participating in international research projects,

— ability to write in English to the standard of peer-reviewed publications,

— ability to communicate verbal information in English, accurately and in an accessible language, to an audience of varied technical backgrounds.

3. 2 systematic reviewers/guideline developers (1 full-time equivalent each):

— postgraduate qualifications in a relevant subject (social science, public health policy, epidemiology, statistics, or a health-related discipline) or, as an alternative, an equivalent level of knowledge acquired through experience and further training/development,

— at least 1 year of relevant professional experience in performing systematic reviews,

— at least 1 year of relevant professional experience in developing evidence-based guidelines,

— ability to write and read in English (level C2 of the Common European Framework of Reference for Language or equivalent).

4. Information specialist (0,5 full-time equivalent):

— degree in information science/management, librarianship, or another related area; or, as an alternative, an equivalent level of knowledge acquired through experience and further training/development,

— at least 3 years of experience in working as an information specialist as part of a systematic review or guideline team,

— ability to read in English,

— knowledge of bibliographic software (e.g. reference manager, Endnote, or Procite or equivalent).

5. Statistical expert for quantitative analysis and meta-analysis (0,5 full-time equivalent):

— degree in statistics, biostatistics, epidemiology or related disciplines; or, as an alternative, an equivalent level of knowledge acquired through experience and further training/development,

— at least 3 years of relevant professional experience in statistical methods for quantitative analysis in clinical trials, health research, or related disciplines,

— ability to read in English.

In the case of groupings of candidates, this criterion will be assessed in relation to the combined capacities of all members of the grouping.


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