241719-2014: Netherlands-The Hague: Organisation of information and communication activities, including radio broadcasts, for the European Commission Representation in the Netherlands


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Netherlands-The Hague: Organisation of information and communication activities, including radio broadcasts, for the European Commission Representation in the Netherlands

2014/S 135-241719

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Organisation of information and communication activities, including radio broadcasts, for the European Commission Representation in the Netherlands.

II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The Netherlands.

NUTS code NL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Organisation of information and communication activities, including radio broadcasts, for the European Commission Representation in the Netherlands:

— lot 1 — information and communication events on ‘A new narrative for Europe’,

— lot 2 — national radio broadcast shows on various current European topics,

— lot 3 — information and communication events on ‘EU economic governance’.

II.1.6)Common procurement vocabulary (CPV)

79410000, 79400000, 64228200, 79416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The maximum budget (VAT excluded) for this tender is as follows:

lot 1: information and communication events on ‘A new narrative for Europe’ — 71 000 EUR — until 31.1.2016;

lot 2: national radio broadcast shows on various current European topics — 60 000 EUR — until 31.12.2015;

lot 3: information and communication events on ‘EU economic governance’ — 45 000 EUR — until 31.12.2015.

Estimated value excluding VAT: 176 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 28.11.2014. Completion 31.1.2016

Information about lots

Lot No: 1 Lot title: Lot 1 — information and communication events on ‘A new narrative for Europe’

1)Short description

The Representation wishes to hire a contractor specialised in communication and public relations to design, organise and execute a series of creative and interactive events about ‘A new narrative for Europe’, and to measure the impact of this information and communication campaign.

2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

Maximum 71 000 EUR, excluding VAT.

Estimated value excluding VAT: 71 000 EUR

4)Indication about different date for duration of contract or starting/completion

Starting 28.11.2014. Completion 31.1.2016

5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — national radio broadcast shows on various current European topics
1)Short description

The Representation wishes to hire a contractor specialised in organising expert national radio broadcast sessions (on European themes) in the Netherlands to organise and execute a series of 4 live broadcast events of 1 hour each and covering at least 1 of the topics for wider debate (not exhaustive) and subject to discussion with the contractor and the Representation:

— competition,

— subsidiarity,

— climate policy,

— energy policy,

— common agricultural policy,

— the internal market,

— transport policy and European transport corridors,

— the portfolio of the next Dutch European Commissioner and his/her ambitions,

— the Dutch EU Presidency, January–June 2016.

2)Common procurement vocabulary (CPV)

64228200, 79410000, 79400000, 79416000

3)Quantity or scope

Maximum 60 000 EUR excluding VAT.

Estimated value excluding VAT: 60 000 EUR

4)Indication about different date for duration of contract or starting/completion

Starting 28.11.2014. Completion 31.12.2015

5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — information and communication events on ‘EU economic governance’
1)Short description

The Representation wishes to hire a contractor specialised in organising expert sessions (on European economic themes) in the Netherlands to organise and execute a series of 3 events.

2)Common procurement vocabulary (CPV)

79410000, 79400000, 79416000

3)Quantity or scope

Maximum: 45 000 EUR, excluding VAT.

Estimated value excluding VAT: 45 000 EUR

4)Indication about different date for duration of contract or starting/completion

Starting 28.11.2014. Completion 31.12.2015

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the respective points of the draft contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see the respective points of the tender specifications.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see the respective points of the tender specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the respective points of the tender specifications.
Minimum level(s) of standards possibly required: Please see the respective points of the tender specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please see the respective points of the tender specifications.

Minimum level(s) of standards possibly required:

Please see the respective points of the tender specifications.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PO/2014-17/LAH.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.8.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2014 – 17:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 4.9.2014 – 11:00

Place:

European Commission Representation in the Netherlands, Korte Vijverberg 5, 2513 AB The Hague, NETHERLANDS.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of the tenderers and of the European Commission.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information
All documentation of this call for tender (invitation to tender, tender specifications with all annexes as well as draft contract), including any additional information during the procedure is published at the following Internet address:

http://ec.europa.eu/netherlands/business-funding/procurement/ongoing_tenders_nl.htm

Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.

Tenderers’ representatives may attend the opening. If you wish one of your representatives to attend, please notify no later than 3.9.2014 (in writing only), indicating clearly ‘Invitation to tender No PO/2014-17/LAH’ by e-mail to comm-nl-administratie@ec.europa.eu

Requests for additional information may be obtained at the address and contact point under I.1

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.7.2014


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