239895-2015: Belgium-Brussels: Pilot project — capacity building for Roma civil society and strengthening its involvement in the monitoring of national Roma integration strategies


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Pilot project — capacity building for Roma civil society and strengthening its involvement in the monitoring of national Roma integration strategies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Contractor’s premises and in the Member States of the selected NGOs.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The objectives of this pilot project are to contribute to the creation and capacity building of local Roma civil society as well as a monitoring mechanism regarding Roma integration and inclusion in 27 EU Member States (Malta is not included).

This includes in particular the production and dissemination of ‘shadow reports’ where civil society or NGO coalitions could supplement or present alternative information and data to the reports submitted by Member States concerning the implementation of their national Roma integration strategies. The monitoring shall focus on the local implementation of strategies in the 4 key areas (employment, education, housing and health), in the fields of anti-discrimination and gender equality and would also provide information on the level of involvement of civil society, the use of EU funds and mainstreaming of Roma inclusion measures under public education, employment, health and housing policies.

II.1.6)Common procurement vocabulary (CPV)

30196100, 32412000, 73220000, 79952100, 79411000, 71700000, 79419000, 79951000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 750 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender specifications.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender specifications.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender specifications.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In order to prove their financial and economic capacity, the tenderers (i.e. in the case of a joint tender, the combined capacity of all members of the consortium and identified subcontractors) must show that their annual consolidated turnover exceeds 300 000 EUR (average for the past 3 years).
The following evidence should be provided:
— the completed ‘Simplified balance sheet’ and ‘Simplified profit and loss account’ completed for the last 3 years (Annex 3 must be completed),
— copy of the profit and loss account and balance sheet for the last 3 years for which accounts have been closed,
— failing that, appropriate statements from banks,
— if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide 1 or the other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer’s economic and financial capacity.
Minimum level(s) of standards possibly required: See above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

The tenderer’s professional and technical capacity will be assessed based on an organisational chart explaining the tasks of each individual person proposed by the tenderer. The tenderer will demonstrate that it possesses the necessary competences in the main areas as described below in order to meet the abovementioned objectives.

The team shall at least fulfil the following criteria:

— at least 1 member of the team shall have proven minimum 5 years’ experience in working with civil society active in the field of Roma integration,

— at least 6 members of the team should be dedicated experts with a joint relevant experience in the areas of education, employment, health, housing, anti-discrimination/anti-Gypsyism. Specific experience on policies to support Roma integration or marginalised communities and a very good knowledge of local context of the countries with the largest Roma communities and/or most acute challenges should be a requirement for these experts,

— at least 1 member of the team should have relevant and proven experience with coordinating networks of NGOs and with supporting mutual learning and cooperation,

— at least 1 member of the team should have relevant experience in the drafting of reports for a pan-European audience.

The person identified as coordinator/project director of the contract shall have:

— proven ability to perform the coordination and the administrative tasks involved in organising and managing contracts and projects at European level.

The selection criteria to be satisfied jointly by the members of the team are as follows:

a) proven ability to perform the coordination and the administrative tasks involved in organising and managing contracts and projects at European level;

b) the proven ability to set up the appropriate organisational structure to carry out all the tasks involved, including all logistical tasks involved;

c) the ability to call on the necessary expertise to work with NGOs across the EU with priority to countries with the largest Roma communities and/or most acute challenges;

d) very good knowledge of English and the national languages of at least the countries with the largest Roma communities and/or most acute challenges to facilitate communication with the Commission and at the national level;

e) strong planning and organising skills and the ability to facilitate meetings.

If several service providers/subcontractors are involved in the bid, they must jointly have the professional and technical capacity to perform the tasks assigned to them.

Evidence:

The following evidence should be provided to fulfil the above criteria:

1. tenderers should provide with their offer a detailed curriculum vitae of each member of the team/expert responsible for carrying out the work, including his or her educational background, degrees and diplomas, professional experience, research work, publications and linguistic skills. The CVs shall be presented, preferably, in accordance to the Commission Recommendation of 11.3.2002 on a common European format for curricula vitae (CVs), OJ L 79 of 22.3.2002, p. 66;

2. part of the contract which the service provider intends to subcontract.

Minimum level(s) of standards possibly required:

See above.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JUST/2014/RPPI/PR/EQUA/0150.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.9.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 11.9.2015

Place:

rue Montoyer 59, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative of each tenderer may attend the opening of the bids.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2015



IMPORTANT NOTE

Please contact us on this specific tender using this form.

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