238687-2015: Belgium-Brussels: Framework contract on international policy cooperation in the field of industry and SMEs


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Framework contract on international policy cooperation in the field of industry and SMEs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The tasks are to be performed at the premises designated by the service provider, with the exception of the EASME or the European Commission’s premises.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in months: 24

II.1.5)Short description of the contract or purchase(s)

EASME wishes to enter into a framework contract ‘in cascade’ including the 4 tenderers with the highest scores, covering the cooperation with non-EU countries in the areas of competence of the Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs including regulatory cooperation, raw materials, space/GNSS, tourism, public procurement, etc.

The call for tenders aims at selecting a contractor capable of providing a number of person-days of external expert capacity that will be used, on demand, by means of specific service requests. Prior to entering into specific contracts on the basis of such requests, their detailed content and budget will be defined. The service requests will stipulate the exact nature of the work to be carried out, i.e. the type of analysis, event organisation, working arrangements, including resources to be allocated, exact duration, as well as format required for reporting, etc.

II.1.6)Common procurement vocabulary (CPV)

98910000 – DA01, 79952000 – QA11 – QA12, 71241000, 79110000, 79900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The amount of work involved to carry out this contract is assessed at a maximum of 10 000 000 EUR excluding VAT, for the total duration of the contract and possible renewals.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender specifications.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender specifications.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender specifications.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender specifications.
Minimum level(s) of standards possibly required: See tender specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See tender specifications.

Minimum level(s) of standards possibly required:

See tender specifications.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 1.9.2015 – 10:30


Executive Agency for Small and Medium-sized Enterprises (EASME), Covent Garden 2, Room COV2 12/204, place Rogier 16, 1210 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer may attend the opening of tenders (please refer to the invitation to tender).

Tenderers wishing to attend are requested to notify their intention by sending an e-mail at least 48 hours in advance to the following address: easme-procurement@ec.europa.eu

This notification should be signed by an authorising officer of the tenderer and specify the name of the person who will attend the opening session on behalf of the tenderer. At the end of the opening session, the chairman of the opening committee will indicate the names of the tenderers and the decision concerning the admissibility of each tender received, the prices mentioned in the bids will not be communicated.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Regulation (EU) No 1287/2013 of the European Parliament and of the Council of 11.12.2013 establishing a Programme for the Competitiveness of Enterprises and small and medium-sized enterprises (COSME) (2014–2020) and repealing Decision No 1639/2006/EC.
The communication activities provided in the work programme of the relevant year; for 2015, the Commission Implementing Decision of 29.10.2014 on the adoption of the work programme for 2015 and the financing for the implementation of the Programme for the Competitiveness of Enterprises and small and medium-sized enterprises (C(2014) 8044 final) and its Annex applies.

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification of the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:



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