171710-2015: Belgium-Brussels: ENI — Organisation of conferences, seminars, meetings and training in the framework of the Eastern Partnership, Black Sea Synergy and Northern Dimension


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21.Selection criteria:

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided:

a) the annual turnover of the candidate must have exceeded 2 000 000 EUR for the last 3 completed accounting years.

2) Professional capacity of candidate (based on items 4 and 5 of the application form):

a) the candidate has at least 5 permanent staff members on 1.6.2015;

b) permanent staff of the candidate includes at least 3 experienced event organisers on 1.6.2015.

3) Technical capacity of candidate (based on items 5 and 6 of the application form):

a) the candidate organised the logistics of at least 45 events, including conferences, seminars, meetings, training and workshops, over the period running from 1.6.2012 until 1.6.2015, with a minimum of 10 events per calendar year;

b) at least 15 events (minimum 3 events per calendar year) eligible under criterion 3(a) had a logistics budget of at least 100 000 EUR.

Important remarks:

I. the candidate must give a description of the logistics tasks carried out for each event;

II. every event should be presented as 1 reference, several events presented as a reference in the application form may be part of the same contract. Any conference/seminar/meeting/training should be counted as 1 reference;

III. each reference must include at least 5 of the tasks listed in the second paragraph of Section 7 above (contract description);

IV. each task listed in the second paragraph of Section 7 above must appear at least once in the 15 eligible references;

V. for selection criterion 3(b), the budget presented for each event shall include only logistical aspects as listed in paragraph 2 of Section 7 above;

VI. a maximum of 60 references can be listed (the template in the application form must be adapted accordingly).

Previous experience which caused breach of contract and termination by a contracting authority shall not be used as a reference.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.

If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are listed below. Upon completion of the first re-examination factor, the second re-examination factor would be examined; and upon completion of the second re-examination factor, the third re-examination factor would be examined, until the list is reduced to 8 eligible candidates.

— 1: the total number of events eligible under selection criterion 3(a).

— 2: the total number of events with a budget of at least 100 000 EUR (selection criterion 3(b)).

— 3: the number of events carried out in the following countries: Armenia, Azerbaijan, Belarus, Georgia, Iceland, Moldova, Norway, Russia, Turkey and Ukraine. 2 countries at least must be covered.


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