156688-2015: Netherlands-The Hague: Provision of services related to information and communication activities for the European Commission Representation in the Netherlands, PO/2015-11/LAH


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of services related to information and communication activities for the European Commission Representation in the Netherlands, PO/2015-11/LAH.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The Netherlands.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0,01 and 1 500 000 EUR

II.1.5)Short description of the contract or purchase(s)

Provision of services related to information and communication activities for the European Commission Representation in the Netherlands.

II.1.6)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Max. 1 500 000 EUR over the 4 years.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Information and communication events for Dutch citizens

1)Short description

2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

300 000 EUR over a maximum of 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: National radio broadcast shows on various current European topics

1)Short description

2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

240 000 EUR over a maximum of 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Information and communication events on ‘EU economic governance’

1)Short description

2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

300 000 EUR over 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Organisation of exhibitions and fairs

1)Short description

2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

400 000 EUR over a maximum of 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Multimedia graphic design, information material, websites and social media

1)Short description

2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

160 000 EUR over a maximum of 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Audiovisual services

1)Short description

2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

100 000 EUR over a maximum of 4 years.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not applicable.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As stated in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PO/2015-11/LAH.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2015 – 17:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 22.6.2015 – 11:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The representatives of tenderers and the contracting authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information
All documentation of this call for tenders (invitation to tender, tender specifications with all annexes as well as the draft contract), including any additional information during the procedure is published at the following internet address:

http://ec.europa.eu/netherlands/business-funding/procurement/ongoing_tenders_nl.htm

Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.4.2015



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