150447-2015: Belgium-Brussels: Invitation to tender No INTE/2015/AWD/MCU/FWC/ORG CONF 001 concerning multiple framework contracts in cascade for the provision of services related to the organisation of conferences outside the 3 working places (Brussels, Luxembourg, Strasbourg)


IMPORTANT NOTE

If you would like our assistance in bidding for this tender, please contact us using the form at the end of this post.

Belgium-Brussels: Invitation to tender No INTE/2015/AWD/MCU/FWC/ORG CONF 001 concerning multiple framework contracts in cascade for the provision of services related to the organisation of conferences outside the 3 working places (Brussels, Luxembourg, Strasbourg)

2015/S 085-150447

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament, Directorate-General for Interpretation and Conferences, Meetings and Conferences Unit
rue Wiertz 60
For the attention of: Mr Marc Jorissen
1047 Brussels
BELGIUM
E-mail: inte.conf-marches@europarl.europa.eu

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: European Parliament, Directorate-General for Interpretation and Conferences, Meetings and Conferences Unit
rue Wiertz 60, TRI Building, Office 05 V 028
Contact point(s): M. Nick Gheysen
1047 Brussels
BELGIUM
E-mail: inte.conf-marches@europarl.europa.eu

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Invitation to tender No INTE/2015/AWD/MCU/FWC/ORG CONF 001 concerning multiple framework contracts in cascade for the provision of services related to the organisation of conferences outside the 3 working places (Brussels, Luxembourg, Strasbourg).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: EU Member States + countries having asked accession to the EU.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 200 000 EUR

II.1.5)Short description of the contract or purchase(s)

Delivery of services necessary for the organisation and management of meetings and conferences, outside the 3 working places (Brussels, Luxembourg and Strasbourg), situated on EU territory or in a country having asked accession to the EU.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 200 000 EUR.

Estimated value excluding VAT: 3 200 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Article I.4 of the framework contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Article I.5 of the specifications.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Article 14 of the specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Article 14.1 of the specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See Article 14.2 of the specifications.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

INTE/2015/AWD/MCU/FWC/CONF ORG 001.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 17:45

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 10 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 6.7.2015 – 10:00

Place:

rue Wiertz 60, Office TRI 03 V 033, 1047 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Each tenderer may be represented by no more than 1 person.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.4.2015


IMPORTANT NOTE

Please contact us on this specific tender using this form.

Comments are closed.