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Belgium-Brussels: Invitation to tender No INTE/2015/AWD/MCU/FWC/ORG CONF 001 concerning multiple framework contracts in cascade for the provision of services related to the organisation of conferences outside the 3 working places (Brussels, Luxembourg, Strasbourg)
Section I: Contracting authority
European Parliament, Directorate-General for Interpretation and Conferences, Meetings and Conferences Unit
rue Wiertz 60
For the attention of: Mr Marc Jorissen
General address of the contracting authority: http://www.europarl.europa.eu
Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: European Parliament, Directorate-General for Interpretation and Conferences, Meetings and Conferences Unit
rue Wiertz 60, TRI Building, Office 05 V 028
Contact point(s): M. Nick Gheysen
European institution/agency or international organisation
General public services
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Invitation to tender No INTE/2015/AWD/MCU/FWC/ORG CONF 001 concerning multiple framework contracts in cascade for the provision of services related to the organisation of conferences outside the 3 working places (Brussels, Luxembourg, Strasbourg).
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: EU Member States + countries having asked accession to the EU.
The notice involves the establishment of a framework agreement
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 3 200 000 EUR
Delivery of services necessary for the organisation and management of meetings and conferences, outside the 3 working places (Brussels, Luxembourg and Strasbourg), situated on EU territory or in a country having asked accession to the EU.
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Variants will be accepted: no
II.2)Quantity or scope of the contract
3 200 000 EUR.
Estimated value excluding VAT: 3 200 000 EUR
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See Article I.4 of the framework contract.
See Article I.5 of the specifications.
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
Information and formalities necessary for evaluating if the requirements are met: See Article 14 of the specifications.
Information and formalities necessary for evaluating if the requirements are met: See Article 14.1 of the specifications.
Information and formalities necessary for evaluating if the requirements are met:
See Article 14.2 of the specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
Execution of the service is reserved to a particular profession: no
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
An electronic auction will be used: no
INTE/2015/AWD/MCU/FWC/CONF ORG 001.
Payable documents: no
22.6.2015 – 17:45
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
Any EU official language
Duration in months: 10 (from the date stated for receipt of tender)
rue Wiertz 60, Office TRI 03 V 033, 1047 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Each tenderer may be represented by no more than 1 person.
Section VI: Complementary information
This is a recurrent procurement: no
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
General Court of the European Union
rue du Fort Niedergrünewald
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained