145368-2014: Spain-Seville: Scientific editing and proofreading in the English language


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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission, JRC, Institute for Prospective Technological Studies (IPTS)
Expo Building, C/Inca Garcilaso, 3
Contact point(s): Gesa Auf der Heyde
For the attention of: Resource Management Unit Seville
41092 Seville (Seville)
Telephone: +34 954488280
E-mail: jrc-seville-procurement@ec.europa.eu
Fax: +34 954488300

Internet address(es):

General address of the contracting authority: http://ipts.jrc.ec.europa.eu/

Electronic access to information: http://web.jrc.ec.europa.eu/callsfortender

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

Other: Research.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Scientific editing and proofreading in the English language.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor’s premises, JRC-IPTS Seville.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 EUR

II.1.5)Short description of the contract or purchase(s)

The aim of the contract is to provide the JRC-IPTS, over a period of maximum 4 years from its signature, with services of scientific editing and proofreading in the (British) English language. The texts to be edited are scientific and policy deliverables of research projects which inform policy-makers, decision-makers, academics and other stakeholders including the general public about issues relevant to the fields of research in IPTS. Material edited will be widely diffused documents such as: conference and/or scientific and policy reports, scientific publications, official documents, work programmes, press releases, internet web pages, etc.

II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenders can be submitted by consortia of 2 or more economic operators (‘joint tender’). Each legal entity will be required to sign the contract in case of award, and shall assume joint and several liability towards the contracting authority for the fulfilment of the terms and conditions of the contract.

The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to present the offer on behalf of the other partners, bind the consortium and each of its members, and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other entities.

Subcontracting is allowed, but the contractor shall retain full liability towards the contracting authority for implementation of the contract.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will not be eligible to take part in this contract award procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Council Regulation (EU, Euratom) No 966/2012 of 25.10.2012 (OJ L 298 of 26.10.2012).
Should a contract be awarded, the contractor may be required to produce the supporting documents required in Article 145(2) in conjunction with Article 143(3) of the same Regulation. In the case of groupings of contractors, the information required must be supplied by all members of the grouping, including subcontractors with an estimated budget share of more than 20 %.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: a) statement of overall turnover, profits and losses and a balance sheet (or copy of budget in case of non-profit organisations), for the previous 3 financial years (3 years’ activity).
Minimum level(s) of standards possibly required: 3 years’ activity required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

b) list of principal clients and services provided over the course of the past 3 financial years, where work relevant to this tender was carried out, with an indication of the value of the services provided.

c) statement relating to the tenderer’s average manpower and the number of managerial staff for the past 3 years.

Minimum level(s) of standards possibly required:

b) an average of 20 000 EUR per year.

c) minimum required: 1 manager and 2 staff members.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 18.6.2014 – 12:00


JRC/IPTS premises, C/Inca Garcilaso, 3, 41091 Seville (Seville), SPAIN.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Max. 1 authorised representative per tenderer can attend the opening. The request must be sent to the contact point not later than 3 days prior to the opening date with a copy of the identity card/passport. Ref. JRC/SVQ/2014/J.4/0007/OC.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information
Documents and communications related to this procedure are available free of charge at the following website:


Any additional information and reply to request for clarification will be published on this website. It is therefore the responsibility of the applicants to check this website on a regular basis.

Based on Article 134(1)(f) of Regulation (EC, Euratom) No 2342/2002, the Commission may enter into negotiated procedures with the winning tenderer of the present call for tender for services similar to those of the present notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification of the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff.
A complaint to the European Ombudsman does not have as an effect either to suspend or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:



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