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Section I: Contracting authority
European Commission, JRC, Institute for Prospective Technological Studies (IPTS)
Expo Building, C/Inca Garcilaso, 3
Contact point(s): Gesa Auf der Heyde
For the attention of: Resource Management Unit Seville
41092 Seville (Seville)
Telephone: +34 954488280
Fax: +34 954488300
General address of the contracting authority: http://ipts.jrc.ec.europa.eu/
Electronic access to information: http://web.jrc.ec.europa.eu/callsfortender
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
European institution/agency or international organisation
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Scientific editing and proofreading in the English language.
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor’s premises, JRC-IPTS Seville.
The notice involves the establishment of a framework agreement
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 200 000 EUR
The aim of the contract is to provide the JRC-IPTS, over a period of maximum 4 years from its signature, with services of scientific editing and proofreading in the (British) English language. The texts to be edited are scientific and policy deliverables of research projects which inform policy-makers, decision-makers, academics and other stakeholders including the general public about issues relevant to the fields of research in IPTS. Material edited will be widely diffused documents such as: conference and/or scientific and policy reports, scientific publications, official documents, work programmes, press releases, internet web pages, etc.
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to the tender documents.
Tenders can be submitted by consortia of 2 or more economic operators (‘joint tender’). Each legal entity will be required to sign the contract in case of award, and shall assume joint and several liability towards the contracting authority for the fulfilment of the terms and conditions of the contract.
The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to present the offer on behalf of the other partners, bind the consortium and each of its members, and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other entities.
Subcontracting is allowed, but the contractor shall retain full liability towards the contracting authority for implementation of the contract.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.
III.1.4)Other particular conditions
III.2)Conditions for participation
Information and formalities necessary for evaluating if the requirements are met: Tenderers will not be eligible to take part in this contract award procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Council Regulation (EU, Euratom) No 966/2012 of 25.10.2012 (OJ L 298 of 26.10.2012).
Should a contract be awarded, the contractor may be required to produce the supporting documents required in Article 145(2) in conjunction with Article 143(3) of the same Regulation. In the case of groupings of contractors, the information required must be supplied by all members of the grouping, including subcontractors with an estimated budget share of more than 20 %.
Information and formalities necessary for evaluating if the requirements are met: a) statement of overall turnover, profits and losses and a balance sheet (or copy of budget in case of non-profit organisations), for the previous 3 financial years (3 years’ activity).
Minimum level(s) of standards possibly required: 3 years’ activity required.
Information and formalities necessary for evaluating if the requirements are met:
b) list of principal clients and services provided over the course of the past 3 financial years, where work relevant to this tender was carried out, with an indication of the value of the services provided.
c) statement relating to the tenderer’s average manpower and the number of managerial staff for the past 3 years.
Minimum level(s) of standards possibly required:
b) an average of 20 000 EUR per year.
c) minimum required: 1 manager and 2 staff members.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
Execution of the service is reserved to a particular profession: no
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
An electronic auction will be used: no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
Any EU official language
Duration in months: 6 (from the date stated for receipt of tender)
JRC/IPTS premises, C/Inca Garcilaso, 3, 41091 Seville (Seville), SPAIN.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Max. 1 authorised representative per tenderer can attend the opening. The request must be sent to the contact point not later than 3 days prior to the opening date with a copy of the identity card/passport. Ref. JRC/SVQ/2014/J.4/0007/OC.
Section VI: Complementary information
This is a recurrent procurement: no
The contract is related to a project and/or programme financed by European Union funds: no
Any additional information and reply to request for clarification will be published on this website. It is therefore the responsibility of the applicants to check this website on a regular basis.
Based on Article 134(1)(f) of Regulation (EC, Euratom) No 2342/2002, the Commission may enter into negotiated procedures with the winning tenderer of the present call for tender for services similar to those of the present notice.
VI.4)Procedures for appeal
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification of the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff.
A complaint to the European Ombudsman does not have as an effect either to suspend or to open a new period for lodging appeals.
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