130733-2014: Croatia-Zagreb: Provision of the recurring services needed to support and implement the communication and information activities of the European Parliament Information Office in Croatia


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament Information Office in Croatia
Augusta Cesarca 6
10000 Zagreb
CROATIA
E-mail: epzagreb@europarl.europa.eu

Internet address(es):

Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of the recurring services needed to support and implement the communication and information activities of the European Parliament Information Office in Croatia.

II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Croatia.

NUTS code HR

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Catering services, multimedia services, PR and media support, graphic design, printing, production of information material, recording and editorial work.

II.1.6)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 328 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Catering

1)Short description

Catering services in and outside of the European Parliament Information Office in Zagreb, Croatia.

2)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000, 55300000, 55523000

3)Quantity or scope

Estimated value excluding VAT: 52 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Multimedia
1)Short description

Production of radio and TV spots and information films.

2)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000

3)Quantity or scope

Estimated value excluding VAT: 44 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: PR and media support
1)Short description

Media and public relations support to all activities organised by the European Parliament Information Office in Croatia.

2)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000

3)Quantity or scope

Estimated value excluding VAT: 56 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Lot 4 A Graphic design
1)Short description

Graphic design services for info-products by the European Parliament Information Office in Croatia.

2)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000

3)Quantity or scope

Estimated value excluding VAT: 40 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 5 Lot title: Lot 4 B Printing
1)Short description

Printing of information and promotional materials by the European Parliament Information Office in Croatia.

2)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000

3)Quantity or scope

Estimated value excluding VAT: 44 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 6 Lot title: Lot 4 C Production of information material
1)Short description

Production of information and promotional material for the European Parliament Information Office in Croatia.

2)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000

3)Quantity or scope

Estimated value excluding VAT: 36 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 7 Lot title: Lot 5 Recording and editorial work
1)Short description

Recording and editorial services in lieu with events organised by the European Parliament Information Office in Croatia.

2)Common procurement vocabulary (CPV)

55520000, 79342200, 79341100, 79341400, 79810000, 79800000, 79820000, 79416000, 79822500, 22120000, 22140000, 22150000, 22160000, 30192121, 30192123, 30192125, 30192130, 92211000, 92110000, 64228000, 72212220, 64000000

3)Quantity or scope

Estimated value excluding VAT: 56 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Article 1.4 of the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See specifications, Articles 4 and 5.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Article 11 of the specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Article 12.1.2 and Article 12.2.2 and Article 12.3.2 of the specifications.
Minimum level(s) of standards possibly required: See Article 12.1.2 and Article 12.2.2 and Article 12.3.2 of the specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See Article 12.1.2 and Article 12.2.2 and Article 12.3.2 of the specifications.

Minimum level(s) of standards possibly required:

See Article 12.1.2 and Article 12.2.2 and Article 12.3.2 of the specifications.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

COMM/DG/AWD/2013/224.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.5.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2014 – 17:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English. Croatian.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 9.6.2014

Place:

Augusta Cesarca 6, HR-10000 Zagreb, CROATIA.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of the opening committee.

Tenderers wishing to attend the opening of tenders are asked to notify the department responsible for managing this procurement procedure, no later than 2 working days before the tender opening date, by post at European Parliament, Information Office in Croatia, Augusta Cesarca 6, HR-10000 Zagreb, CROATIA, or by e-mail at epzagreb@ep.europa.eu

Only 2 representatives may attend. Tenderers failing to give notification will automatically be refused access to the opening. The names of the persons attending the opening of tenders must be given in the notification.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Court of Justice of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.4.2014



IMPORTANT NOTE

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