123784-2015: Belgium-Brussels: Assistance with different communication and information initiatives and activities


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Assistance with different communication and information initiatives and activities.

II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services

Brussels.

NUTS code BE1

II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: yes

II.4)Short description of nature and quantity or value of supplies or services:
The European Economic and Social Committee (EESC) plans to publish an open call for tenders in the field of communication. The call for tenders, which will comprise several lots, will cover aspects such as Web services, publications and other information products, audiovisual and multimedia productions, organisation and publicising of EESC events, photography services and communication-related databases.
The call for tenders is aimed at concluding framework contracts for 1 year with the possibility of renewal 3 times, each time for a period of 12 months, i.e. for a maximum duration of 4 years.
Estimated cost excluding VAT:
Range: between 3 000 000 and 4 050 000 EUR

Lots

This contract is divided into lots: yes

II.5)Common procurement vocabulary (CPV)

79900000, 79950000, 72000000, 92100000, 79960000, 79970000, 72400000, 92312211, 72320000

II.6)Scheduled date for start of award procedures

II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.8)Additional information:

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Web services and Web consultancy

1)Short description:

The contract will cover the following services: general Web consultancy; writing, editing and translating for the Web; management of other aspects of multilingualism for the Web; the development of a Web information architecture; technical development (within the Web content management system (WCMS) used by the EESC, development of Web and mobile applications, databases, interfaces and accesses (mobile or other); development of web pages and sites, interactive tools; interoperability between the different platforms in use); graphic design, accessibility and usability, audit, referencing and positioning, user surveys and polls; other forms of electronic communication; secretarial services linked to the Web projects ordered; subscriptions and software linked to the ordered Web projects.

2)Common procurement vocabulary (CPV)

72400000, 72222300, 72000000, 72420000, 72421000, 72220000, 72230000, 72250000, 72260000, 72310000, 72212224, 79900000

3)Quantity or scope:

Estimated cost excluding VAT:
Range: between 600 000 and 900 000 EUR

5)Additional information about lots:

The contract will be concluded for 1 year with the possibility of renewal 3 times, each time for a period of 12 months, i.e. for a maximum duration of 4 years.

Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Publications and other information products
1)Short description:

The contract will cover the following services: complete or partial production of printed and electronic publications; complete or partial production of various printed and electronic visual aids: finding information on a particular subject, writing, adapting/editing of texts; writing and editing for the Web; drafting and/or adapting publications to ‘easy-to-read’ format, writing publicity texts; translation from EN/FR into all EU official languages; full development of publications and other visual aids in all EU official languages; graphic design; page layouts; infographics; production of e-books/e-publications; photo engraving; printing, folding, binding and finishing; conversion of files into different electronic formats for upload onto EESC websites, social media and state-of-the-art electronic devices; delivery of the source files.

2)Common procurement vocabulary (CPV)

79970000, 92312211, 79822500, 79800000, 79971000, 79530000, 79821100

3)Quantity or scope:

Estimated cost excluding VAT:
Range: between 600 000 and 800 000 EUR

5)Additional information about lots:

The contract will be concluded for 1 year with the possibility of renewal 3 times, each time for a period of 12 months, i.e. for a maximum duration of 4 years.

Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Audiovisual and multimedia productions
1)Short description:

The contract will cover the following services: design, production and distribution of audiovisual material in HD quality for TV, radio, Internet, including social media, SMS, blogs, vlogs, DVDs, CDs, USB-sticks, etc.; advice in the selection of subjects to promote the EESC; concepts for appropriate use of this content and multimedia material in different media such as social networks, Twitter services, etc.; monitoring uptake, feed-back and success of products and campaigns in the media.

2)Common procurement vocabulary (CPV)

92100000, 92110000, 92120000, 92111000, 92111200, 92112000, 72222300

3)Quantity or scope:

Estimated cost excluding VAT:
Range: between 600 000 and 800 000 EUR

5)Additional information about lots:

The contract will be concluded for 1 year with the possibility of renewal 3 times, each time for a period of 12 months, i.e. for a maximum duration of 4 years.

Title attributed to the contract by the contracting authority: Lot No: 4 Lot title: Organisation and promotion of EESC events
1)Short description:

The contract will cover the following services: organisation of events (e.g. Open Day, youth plenary session, seminars, cultural events, etc.); creation of general or thematic contact lists for events; public relations work, inviting stakeholders; organisation of press conferences and other kinds of meetings with press; preparation and distribution of press packs, monitoring of media coverage; writing of press releases and articles; contact with journalists before and during major EESC events; awareness-raising in social media; promotion of EESC events via all types of media; production of signage and production/supply of promotional material (brochures, posters, gadgets; leaflets, stands, banners, signposting, etc.); practical aspects, logistics; measurement of the impact of events and evaluation of EESC communication initiatives.

2)Common procurement vocabulary (CPV)

79950000, 79952000, 79951000, 79341400, 79342200, 55520000, 60000000

3)Quantity or scope:

Estimated cost excluding VAT:
Range: between 900 000 and 1 100 000 EUR

5)Additional information about lots:

The contract will be concluded for 1 year with the possibility of renewal 3 times, each time for a period of 12 months, i.e. for a maximum duration of 4 years.

Title attributed to the contract by the contracting authority: Lot No: 5 Lot title: Photography services
1)Short description:

The contract will cover following services: provision of a professional photographer for events; management and update of a photo database.

2)Common procurement vocabulary (CPV)

79960000, 79961000, 79961100, 79961350, 72320000, 72322000, 72252000

3)Quantity or scope:

Estimated cost excluding VAT:
Range: between 200 000 and 300 000 EUR

5)Additional information about lots:

The contract will be concluded for 1 year with the possibility of renewal 3 times, each time for a period of 12 months, i.e. for a maximum duration of 4 years.

Title attributed to the contract by the contracting authority: Lot No: 6 Lot title: Assistance to database content management
1)Short description:

The contract will cover the following services: supply of new contact data and information on organisations and their relevant contacts (from civil society, press and media, business, educational, academic, scientific, technical and cultural sectors, etc.) that the EESC is involved with in the context of its communication activities; verification, correction, update and/or completion of existing contact data; advice on contact database management, maintenance, taxonomy, tagging.

2)Common procurement vocabulary (CPV)

72320000, 72314000, 72322000

3)Quantity or scope:

Estimated cost excluding VAT:
Range: between 100 000 and 150 000 EUR

5)Additional information about lots:

The contract will be concluded for 1 year with the possibility of renewal 3 times, each time for a period of 12 months, i.e. for a maximum duration of 4 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.2)Conditions for participation

III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.2)Additional information:

VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:

31.3.2015



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Please contact us on this specific tender using this form.

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