119675-2014: Germany-Berlin: Lot 1: editing and producing the twice-monthly EU-Nachrichten newsletter and lot 2: printing and distributing the twice-monthly EU-Nachrichten newsletter


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lot 1: editing and producing the twice-monthly EU-Nachrichten newsletter and lot 2: printing and distributing the twice-monthly EU-Nachrichten newsletter.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor’s premises.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The purpose of this contract is the service of editing and producing the twice-monthly EU-Nachrichten newsletter (lot 1) and the service of printing and distribution of the twice-monthly EU-Nachrichten newsletter (lot 2).

II.1.6)Common procurement vocabulary (CPV)

73000000, 73300000, 22200000, 79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract shall be concluded for an initial 1-year term and may be renewed up to 3 times, each time for a period of execution of tasks of 12 months. The indicative budget for both contracts is as follows: between 100 000 EUR and 110 000 EUR for 1 year and between 400 000 EUR and 440 000 EUR for 4 years exclusive of VAT:

Lot 1: the contract shall be concluded for an initial 1-year term and may be renewed up to 3 times, each time for a period of execution of tasks of 12 months. The indicative budget of this contract is as follows: between 60 000 EUR and 65 000 EUR for 1 year and between 240 000 EUR and 260 000 EUR for 4 years exclusive of VAT.

Lot 2: the contract shall be concluded for an initial 1-year term and may be renewed up to 3 times, each time for a period of execution of tasks of 12 months. The indicative budget of this contract is as follows: between 40 000 EUR and 45 000 EUR for 1 year and between 160 000 EUR and 180 000 EUR for 4 years exclusive of VAT.

Estimated value excluding VAT:
Range: between 400 000 and 440 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: editing and producing the twice-monthly EU-Nachrichten newsletter

1)Short description

The purpose of this contract is the service of editing and producing the twice-monthly EU-Nachrichten newsletter.

2)Common procurement vocabulary (CPV)

73300000, 73220000, 22200000

3)Quantity or scope

The contract shall be concluded for an initial 1-year term and may be renewed up to 3 times, each time for a period of execution of tasks of 12 months. The indicative budget of this contract is as follows: between 60 000 EUR and 65 000 EUR for 1 year and between 240 000 EUR and 260 000 EUR for 4 years exclusive of VAT.

Estimated value excluding VAT:
Range: between 240 000 and 260 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Lot 2: printing and distributing the twice-monthly EU-Nachrichten newsletter
1)Short description

The purpose of this contract is the provision of printing and distribution services of the twice-monthly EU-Nachrichten newsletter.

2)Common procurement vocabulary (CPV)
3)Quantity or scope

The contract shall be concluded for an initial 1-year term and may be renewed up to 3 times, each time for a period of execution of tasks of 12 months. The indicative budget of this contract is as follows: between 40 000 EUR and 45 000 EUR for 1 year and between 160 000 EUR and 180 000 EUR for 4 years exclusive of VAT.

Estimated value excluding VAT:
Range: between 160 000 and 180 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

The award criterion for lot 2 is the lowest price.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment for the services provided will be made every month in the manner set out in the draft contract on presentation of a proper invoice drawn up in conformity with national law and of all substantiating documents mentioning the services performed during the month in question.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenders may be submitted by groupings of service providers who will not be required to adopt a specific legal form prior to the contract being awarded. If a grouping is awarded the contract, it may have to take on a particular legal form if this is necessary in order for the contract to be performed correctly. However, a grouping of economic operators must nominate 1 party to be responsible for the receipt of processing of payments for members of the grouping as well as for management and coordination of the service.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender specifications points 14 and 14(a).

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: See tender specifications point 14(b).

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:

See tender specifications point 14(c).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PO/2014-05-/BER.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.6.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.6.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 8 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.6.2014 – 11:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of the European Commission and a maximum of 2 representatives of each of the tenderers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The award criterion for lot 2 is the lowest price. The tenderers are invited to download the complete tender documentation from the Internet. All documentation of this call for tender (letter of invitation to tender with all annexes as well as the declaration of honour), including any additional documents are published at the following Internet address: http://ec.europa.eu/deutschland/work_study/tenders/index_de.htm

The tenderers are invited to check regularly this website, as additional information might be published at any time during the procedure. The contract will be concluded for an initial duration of 1 year and may be renewed a maximum of 3 times, each time for a period of 1 year. The total duration of the contract may not exceed 4 years.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

28.3.2014



IMPORTANT NOTE

Please contact us on this specific tender using this form.

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