100201-2014: Belgium-Brussels: Photo coverage of EU current affairs and symbolic images — interinstitutional open call for tenders (the Council of the European Union, the European Commission and the European Parliament)


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Belgium-Brussels: Photo coverage of EU current affairs and symbolic images — interinstitutional open call for tenders (the Council of the European Union, the European Commission and the European Parliament)

2014/S 060-100201

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Parliament, Directorate-General for Communication, Directorate for Media, Audiovisual Unit
rue Wiertz 60
For the attention of: Jose Viejo Manzanal, JAN RTQ018
1047 Brussels
BELGIUM
E-mail: avtenders@europarl.europa.eu

Internet address(es):

General address of the contracting authority: http://www.europarl.europa.eu

Address of the buyer profile: http://www.europarl.europa.eu/tenders/invitations.htm

Electronic access to information: http://www.europarl.europa.eu/tenders/invitations.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Photo coverage of EU current affairs and symbolic images — interinstitutional open call for tenders (the Council of the European Union, the European Commission and the European Parliament).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: All parts of the world.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 200 000 EUR

II.1.5)Short description of the contract or purchase(s)

The European Parliament has decided, as leading institution, to issue this invitation to tender for photographic coverage of EU current affairs and symbolic images worldwide without any geographical exceptions for use for the 3 participating institutions’ information and communication needs (interinstitutional open call for tenders for the European Council, the European Commission and the European Parliament — this latter being the leading institution).

The audiovisual services of the 3 institutions seek to illustrate EU policy to help the audiovisual media cover EU current affairs. The purpose of this interinstitutional framework contract is to provide to the participating EU Institutions extensive photo services in all parts of the world.

The tender procedure will lead to the conclusion of an interinstitutional framework contract.

This procedure is the continuity of the one made with the same purpose 4 years ago by the European Commission which was the leading institution.

II.1.6)Common procurement vocabulary (CPV)

79960000, 79961000, 79961100, 79961200, 79961300, 79961350, 79962000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 200 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

COMM/DG/AWD/2013/302 (COMM/ME-AV/FWC/2013/9).

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 15.5.2014

Place:

European Parliament, rue Wiertz 60, Building József Antall (JAN), floor -2, meeting room -2Q129, 1047 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure, no later than 3 working days before the tender opening date, by e-mail at avtenders@europarl.europa.eu

Only 1 representative may attend. Tenderers failing to give notification will automatically be refused access to the opening. The names of the persons attending the opening of the tenders must be given in the notification.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The European Parliament reserves the right to use a negotiated procedure, without prior publication of a contract notice, according to Article 134.1(f) of Commission delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU) No 966/2012 of the European Parliament and Council on the financial rules applicable to the general budget of the Union.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.3.2014


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