100179-2014: Estonia-Tallinn: LISA/2014/OP/01 Communication and events


IMPORTANT NOTE

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Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
EU House, Rävala pst 4
For the attention of: eu-LISA Procurement
10143 Tallinn
ESTONIA
Telephone: +372 6042021
E-mail: eulisa-procurement@eulisa.europa.eu

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/dgs/home-affairs/what-we-do/policies/borders-and-visas/agency/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LISA/2014/OP/01 Communication and events.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The premises of eu-LISA, of the future contractor or other locations.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 EUR

II.1.5)Short description of the contract or purchase(s)

This call for tenders is divided into 2 distinctive lots:

lot 1: integrated communication services;

lot 2: event and travel management.

II.1.6)Common procurement vocabulary (CPV)

79900000, 79950000, 79960000, 79970000, 79997000, 79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total quantity is estimated at:

lot 1: 1 500 000 EUR;

lot 2: 3 500 000 EUR.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Integrated communication services

1)Short description

The purpose of this lot is to develop policies and design and implement information and communication campaigns.

2)Common procurement vocabulary (CPV)

79900000, 79960000, 79970000, 79800000

3)Quantity or scope

The volume is estimated at 1 500 000 EUR.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Events and travel management
1)Short description

The objective of this lot is the organisation of meetings, working groups, conferences, exhibitions and other types of events and travel management.

2)Common procurement vocabulary (CPV)

79900000, 79950000, 79960000, 79997000

3)Quantity or scope

The amount is estimated at 3 500 000 EUR.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LISA/2014/OP/01.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.5.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.5.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders
Date: 20.5.2014 – 10:30

Place:

EU House, 6th floor, Rävala 4, 10143 Tallinn, ESTONIA.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Any tenderer who wishes to attend the opening must register at least 2 days in advance by sending an e-mail to eulisa-procurement@eulisa.europa.eu

Please note that maximum 2 representatives per tenderer can participate in the opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender documents can be downloaded from the following website http://www.eulisa.europa.eu

Please be informed that a ‘Question&answer.doc’ will be regularly updated during the procedure. It is the responsibility of the tenderers to check regularly for updates and modifications during the tendering period.

On the basis of Article 134(1)(f) of the rules of application of the Financial Regulation, the contracting authority reserves the right to launch a negotiated procedure without prior publication of a contract notice with the contractor for the provision of new services consisting in the repetition of similar services.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.3.2014



IMPORTANT NOTE

Please contact us on this specific tender using this form.

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